Administrative and Operations Manager, Choirs and Bands
Full Time
Washington, DC
Posted
Job description
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.
BASIC FUNCTION:
The Administrative and Operations Manager in the Chadwick A. Boseman College of Fine Arts will coordinate and manage tasks related to the Office of Choirs and Bands; such as contract review for renting space, performance venues and performance bookings; contracts with service providers and contractors; assisting with outreach and marketing of programs and performances, requisition entry, travel planning, maintaining financial accounts and monitoring revenue and expenses, supporting the staff and faculty directors as needed, and, liaison with the Office of the Dean.
SUPERVISORY ACCOUNTABILITY:
Responsible for orienting and training others, and assigning and reviewing their work. May also be responsible for acting in a “lead” or “senior” capacity over other positions performing essentially the same work, or related technical tasks and reporting to a higher level on a formal basis.
NATURE AND SCOPE:
Internal contacts include administrators, faculty, students and staff of the department and the University at large. External contacts include consultants, representatives from other colleges and universities, visitors and the general public.
PRINCIPAL ACCOUNTABILITIES:
Assist with the coordination of performances and review artistic contracts/agreements for appropriate signatures
Work closely with faculty and staff directors of auxiliary units, choirs, bands, ensembles, etc., to ensure that season dates are set and budgeted appropriately
Develop and implement systems and procedures that ensure cost-effective management, accurate budgeting, and financial accounting practices
Act as the primary liaison between the various auxiliary units (choirs, bands, ensembles, etc.) and the performance venues
Facilitate travel, lodging and logistics for out-of-town trips and performances
Communicate with contractors and service providers
Communicate with faculty, staff, and student families to disseminate, collect or explain information, and answer questions as needed
Data entry for various Office of Choirs and Bands databases
Perform other related duties as assigned
CORE COMPETENCIES:
The job requires occasional presence at rehearsal and performance sites
Organize, plan, and prioritize work in a calendar-driven environment
Strong capability to multi-task
Excellent verbal and written communication skills
Ability to engage positively with people
Strong computer literacy, with experience/fluency in Microsoft Office Suite applications
Experience with database applications highly desirable
MINIMUM REQUIREMENTS:
Bachelor’s degree in music (preferable) or other performing arts discipline; performing arts work or arts administration or management experience
Experience working with large groups and/or volunteers; leadership and/or supervisory experience highly desirable
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