Job description

WE’RE HIRING A SENIOR BOOKKEEPER

We are looking for a highly motivated, honest, natural problem solver, process driven, detail oriented, who loves to cheer on clients and team members, and gets excited over the occasional puzzle.

Does this sound like you?

• You love the entrepreneurial world, but have decided you don't want to own your own bookkeeping firm.
• You love bookkeeping but are not interested in finding your own clients
• You are looking for long term work from home
• You are a natural problem solver & you can manage your own deadlines
• You take pride in being honest and straightforward with clients and your teammates
• You have always been dedicated and loyal to those you work with and have proven over and over again that you’re here to stay
• You LOVE attention to detail and thrive of organizational efficiency
• You tend to think outside the box and always seem to be five steps ahead of everyone else
• You don’t mind calling and following up with clients to make sure all pending items are collected (we can’t do our job if we don’t have the info)
• You are a team player that loves to be open and transparent with information, knowledge and general know-how
• You are on a mission to work smarter and not harder
• You are extremely resourceful and tend to do the research before presenting a question to others
• You aren’t afraid to ask questions and tend to be honest about when you need help
• You can’t wait to join team meetings and participate and find smart resolutions to any issue
• You have good vibes and know how to have a good time while still keeping it professional
• Would love to work for a bad ass latina owned firm, click the link to see what we are all about qbNumbers

We do have some bad news , You won’t get to hang with us full time just yet!

• This is a part time (15 - 20 hours a week) position BUT as we grow, this can become a full time position.
• The hours are flexible, all we ask is that you work your hours from Monday - Friday between the hours of 9AM EST - 3PM EST

We are looking for someone who can be an addition to our team with these part time hours, but who invisions themselves as a part of our team full-time.

We are looking for a Senior Bookkeeper who can join our team of go-getters.

Now let's get to the good part

$20-25/Hr, based on experience

Imagine being appreciated but also being able to streamline the way you do things instead of being told “this is how we do it”

Imagine being able to work virtually (+/- 3 hours within Eastern Standard Time) in your sweatpants with your fur babies as co-workers.

Imagine making mistakes every once in a while and not being slammed for it, but rather talk through ways to create better processes to avoid the same mistakes in the future.

Imagine being able to openly say you are having a bad day and need to take the day off to re-cope your good vibes and having an understanding “boss” who gets it.

Imagine learning and growing not only professionally but personally as well.

Job Responsibilities:

We are looking for a positive team player, who is ready to get $hit done. Yes we do swear around here but still keep it professional. You need to be honest, detailed oriented & a problem solver. Here is your first chance to prove yourself, there is a secret subject line you need to use in your job application. Here are some but not all job responsibilities you will have;

• Maintain clients books
• Review & reconcile Accounts Payable Aging
• Reconcile Balance Sheet accounts
• Maintain Fixed Asset Ledger
• Amortize Prepaid Expenses
• Review Vendor files to prepare for 1099 reporting
• Review chart of accounts transactions for accuracy
• Ensure all bank accounts and bank feeds are properly connected to QuickBooks Online
• Maintain and update bookkeeping processes
• Strategize ways to improve processes
• Categorize and post transactions for clients in QuickBooks Online
• Reconcile bank accounts, loans and all other necessary accounts
• Make Monthly adjustments to Profit & loss + Balance Sheet
• Manage accounts payables for clients
• Ensure documentation/receipts for all all business transactions in QuickBooks Online
• Organize & File all necessary client documentation provided
• Your secret subject line is “It ain't over til it’s over"
• Successfully hand off completed reports and work to management for review
• Create and maintain SOPs in Notion around each client to ensure efficiency
• Organize Standard Operating Procedures (SOPs) in Notion and take initiative to improve or suggest any updates when needed
• Update Asana and check off task when completed
• Monitor email & follow SOP’s to keep inbox organized
• Attend team meetings
• Provide assistance to management and team members as needed

*There will be some tasks that aren’t listed above that are required to be performed by you that may not be listed*

MUST HAVE

• Has an associates degree in accounting OR a bookkeeping certificate
• 2 + years as a senior bookkeeper
• Firm grasp on debits and credits
• Understands advanced bookkeeping concepts
• Ability to problem solve without hand-holding
• Firm knowledge on QuickBooks Online
• Step in as-needed and immediately bring value
• Gets excited to do research & answer questions aka being the 'go-to person'
• Thrives On flexibility, shifting priorities and managing time
• Can communicate verbally and in writing without coming across rude and abrasive to clients and team members (Social skills are important in a virtual environment !)
• Comfortable working independently with technology
• Comfortable working in 100% cloud-based environment

Prefered but not a must

➕ Quickbooks Online Certification

➕ 2+ years in accounting role, understands advanced concepts (like payroll entries, inventory)

➕ Has knowledge of: Some of the systems we use (Google Workspace, Gusto, Asana, Notion, Google Sheets, Slack, Canva, Shopify, Dubsado, Adobe Acrobat, 1Password)

➕ Familiar with Sales Taxes

➕ Familiar with Service based Business

➕ Familiar with Non Profit companies

We are going to receive a tons of applications for this job (duh, who wouldn’t want to come work with us ) so make sure that your application stands out from everyone else!

Please know we are looking to keep someone long term to grow along with our company. If you are looking for something temporary then this is not for you

How to apply:

Send your resume (PDF format) along with:

1 - 3 minute video telling us why you’d be a good fit for this position, your experience in this position and why you’d be a good fit for our company (feel free to use a free video recording software called Loom or your smartphone)

Include your “secret subject line” in the email

If you want to take the clifton strengthsfinder and share your top 5 strengths, we would love to know them!

Send to hiring@qbnumbers.com

The deadline to apply is 6/12/2023 so hurry.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Schedule:

• Monday to Friday
• Weekend availability

Education:

• High school or equivalent (Preferred)

Experience:

• at least 2 year (Preferred)

License/Certification:

• bookkeeping certificate (Preferred)

Work Location: Remote

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