Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

We are seeking a confident, self-motivated individual to work as the Program Management Specialist on a team that supports one of our Senior Partners in the Private Equity Group.

The support team consists of a Senior Executive Assistant, a Senior Practice Group Assistant, a Business Development Senior Manager, and a Chief of Staff/Senior Project Manager. The position will report to the Chief of Staff/Senior Project Manager.

The support team works closely together and regularly supports and covers each other. On any given day you may be asked to help: manage a large project/client matter; compile marketing materials for a pitch; collect an outstanding invoice; organize a meeting; coordinate travel plans, etc. Therefore, the ideal candidate would have a mixture of project management skills, business development skills, and practice assistant skills.

This is a demanding position on a highly productive team with significant client contact. The desired candidate must have a high attention to detail and must be able to multi-task, excel in a fast-paced, ever-changing environment, stay calm under pressure, and be able to prioritize and coordinate work and events for the partner as well as for the support team. Flexibility to work outside standard business hours (including weekends) is required for this role.

Essential Functions

Responsibilities may include but are not limited to:

• Assist in project/matter management - help to monitor and control workstreams for medium to large matters/projects

• Develop full-scale project timelines, project plans, project charter, process maps, RACI charts, communication, risk management plans and reporting templates
• Continually compare matter progress to budget utilization and convey status
• Proactively manage changes in project scope, identify potential risks and devise contingency plans as appropriate
• Manage multiple projects concurrently, juggling priorities, deadlines and essential project management duties for each respective project
• Create and complete “after action reports” to facilitate the continuous improvement of the execution of our legal project management program and legal work at large

• Assist with drafting engagement letters and creating budgets

• Assist legal teams in defining project scope, goals and objectives and deliverables

• Following up on open items for the practice
• Help to create content for pitches & proposals – developing agendas and presentations by coordinating with business development teammate
• Manage and review calendar for upcoming weekly meetings, and provide the PE team with company intel (CapIQ, Pitchbook, news) and bios for individuals in preparation for meetings.
• Assist with RFP Responses
• Track news items and send note-worthy pieces to the Partner and support team; similarly, leverage Bloomberg and Google for client news and case filing alerts
• Help prepare and supervise extensive billing; help to review spreadsheets related to billing and collections; interface with billing team to effectively manage and bring to completion
• Proofread client materials (e.g., decks, presentations, emails, etc.)
• Assist with periodic Chambers and/or The Legal 500 submissions
• Help to manage extensive contact list
• Must be highly organized and detail oriented
• Ability to work in a high intensity work environment with demanding client expectations and tight timetables. Will require overtime after regular work hours on weekdays, and on weekends. Hours will be coordinated with other administrative staff as needed.

Requirements

Education: College degree or related experience required

Experience: Three to five years recent experience in the legal, banking, or consulting field.

Skills: Ability to read and write English; excellent client service skills; excellent communication skills, both verbal and written; excellent computer skills; detail oriented. Strong verbal and written communication skills. Knowledge of PowerPoint and Excel. Proactive, motivated, and driven. Professional, ethical team player. Strong interpersonal skills with the ability to work effectively with people at all levels. Ability to think proactively.

Other

Pay Range: $82,000 - $103,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Physical demands commensurate with job duties.

Typical Mental Demands: Able to work effectively in a fast paced, high pressure environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in a typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule. This is a full time position; must be willing to work some non-traditional hours and maintain flexibility. Must be willing to be on call evenings and weekends.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.