Job description
About the Position
The Payroll Specialist is an integral member of the Finance Team. Working collaboratively with the People & Culture department, they have a main focus on processing payroll semi-monthly for over 275 full- and part-time employees. They also hold broader responsibilities of support to the other functions of the team.
Finance
Department
Manager:
Director, Finance
Year-Round
Full-Time
$30-32/hour (depending on experience)
Application Deadline:
Open Until Filed
Benefits
Benefits
The Oakland Zoo offers a comprehensive benefits package, including Health insurance, Dental insurance, Vision insurance, Flexible spending account, Retirement plan, Paid time off, Employee Assistance Program, and A Family Zoo Membership.
Essential Job Duties
Payroll Processing
- Review hours worked for each employee and manage workflow to ensure all payroll transactions are processed accurately and timely.
- Reconcile and validate payroll prior to transmission.
- Prepare and execute pay orders through direct deposit and generate paychecks.
- Process correct garnishment and tax levy calculations and compliance.
- Process manual checks for separated and terminated employees.
- Interface with co-workers and outside vendors and handle employee payroll inquiries.
Department Responsibilities
- In partnership with Accounting and People and Culture Teams continually improve the payroll process to increase efficiency, accuracy, and satisfaction.
- Assist in improving CSC’s UKG instance.
- Generate required reporting associated with payroll and conduct routine payroll audits.
- Maintain current knowledge of current organizational as well as local, state, and federal payroll rules and regulations.
- Prepare workers compensation reports for the insurance company and maintain current information on all workers’ compensation claims.
- Manage 403b Plan contribution and ensure appropriate funding of staff accounts.
- Prepare Oakland Zoo-wide daily operating revenue and performance report
- Provide back-up support for Accounts Payable Specialist.
Who You Are
- Knowledge of payroll processing
- Attention to detail and accuracy
- Strong communication skills and service-orientation
- Ability to handle multiple priorities, work independently, and meet ongoing deadlines
- Solid computer skills: proficiency with Microsoft Office, simple spreadsheets, and data entry.
- Ability to maintain confidentiality
- Oakland Zoo requires vaccination*
Bonus If You Have
- At least 2 years of payroll processing experience
- Experience with UKG/UltiPro
- CPP (Certified Payroll Professional) and/or Bachelor’s or Associate’s degree
Required Education
Knowledge, Skills, and Qualities
May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
- Collaboration – builds trusting relationships with both internal and external stakeholders across our organization and community-wide and approaches differences of opinion with curiosity and humility.
- Communication – communicates respectfully and effectively with stakeholders across identities, both verbally and in writing.
- Dependability – demonstrates trustworthiness and reliability, including while working with little or no direct supervision.
- Enjoyment – finds joy in one’s work, approaches tasks with thoughtfulness & intentionality, and fosters collective well-being by embracing the unique skills and qualities of colleagues.
- Inclusive Culture - fosters a culture of mutual respect, transparency, collaboration and belonging which allows all employees to feel appreciated, included, and valued.
- Inclusive Facilitation – able to comfortably move a group through pre-determined content while balancing inclusion and timing; able to flexibly weave in related content to make connections for learners and adjust or pivot when needed
- Organization – strong attention to details and able to build and/or maintain efficient systems
- Passion – wholeheartedly believes in, represents, and models Oakland Zoo’s mission and PRIDE values at all times.
- Solution-oriented – utilizes an open-minded and strengths-based approach to finding solutions for complex challenges.
- Sustainability – oriented toward the mission and values of Oakland Zoo and able to put those into practice by finding creative and resourceful ways to develop sustainable practices within your role and department
- Time management – strong capabilities with a demonstrated ability to effectively prioritize multiple commitments
- Wildlife Aware - understands mission to support the conservation and welfare of animals at The Zoo, locally and globally. This is demonstrated by a willingness/passion to reflect this mission in all actions and to continue to learn how to take action for wildlife
Who We Are
The Oakland Zoo (managed by The Conservation Society of California) is an award-winning facility stretching 100 acres and overlooking the city of Oakland atop the hills of beautiful Knowland Park. Our mission is to inspire respect for and stewardship of the natural world, while providing a quality visitor experience. As an accredited member of the Association of Zoos and Aquariums (AZA), The Zoo is part of the largest conservation organization in the nation. Our employees take PRIDE in our values of being Positive, Respectful, Inquisitive, Driven and Effective members of a team who places the care of our animals, stewardship of the natural environment, and the experience of our guests at the forefront of all that we do.
Oakland Zoo’s Commitment to Diversity, Equity, Inclusion, and Access
We believe that all people should have safe access to the Zoo and culturally relevant and responsive experiences with our staff, programs, and curriculum. The Oakland Zoo is also striving to create an equitable and inclusive internal culture where all staff members feel represented and valued for their identities and lived experiences. We examine how power, bias, race and other aspects of identity impact our organization. We work to build a culture of continuous learning and improvement toward a vision of equity and belonging for all staff. We are looking for team members who can actively join us in this process. We are committed to reflecting the diverse community in which we exist and strongly encourage people of color, LGBTQ+ identifying folks, and women to apply.
Equal Opportunity Employment
The Conservation Society of California is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. The Conservation Society of California also promotes respect for all people and will not tolerate harassment based on any of these characteristics.
Applyjjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.