Job description

Our construction company is seeking an Office Administrator with excellent accounting, HR, and project administration skills. The ideal candidate will be reliable, organized, and a quick learner. The Office Administrator will be responsible for handling our accounting system using QuickBooks, including entering and organizing income and expenses for each project. Additionally, this position will include handling HR tasks, such as managing benefits, onboarding, and performance management, as well as communicating with contractors, subcontractors, and suppliers to assist with project administration.

Responsibilities:

• Manage accounting system using QuickBooks
• Organize and track income and expenses for each project
• Handle HR tasks, including managing benefits and onboarding
• Assist with employee performance management
• Communicate effectively with contractors, subcontractors, and suppliers for project administration
• Prepare and distribute project-related documents, such as contracts and purchase orders
• Manage project-related expenses and invoices
• Maintain accurate and up-to-date project records
• Conduct employee training and development programs
• Assist with other administrative tasks as needed

Qualifications:

• Strong organizational and time-management skills
• Excellent interpersonal and communication skills
• Discretion and confidentiality in handling sensitive HR matters
• Knowledge of federal and state employment laws and regulations
• Familiarity with HR software and systems
• Ability to manage employee benefits, such as health insurance and 401(k) plans
• Familiarity with construction industry terminology and practices
• Strong negotiation skills and ability to work collaboratively with others
• Good problem-solving skills and ability to resolve conflicts diplomatically
• Detail-oriented approach to managing project-related communications
• Ability to work independently and prioritize tasks effectively
• Positive attitude and willingness to take on new challenges
• Strong written and verbal communication skills for drafting HR policies and employee communications
• Experience with payroll processing and record-keeping
• Ability to prepare and distribute project-related documents, such as contracts, change orders, and purchase orders
• Knowledge of project administration software, such as Procore or PlanGrid
• Familiarity with construction-related regulations and compliance requirements

If you believe you have the necessary qualifications and experience for this position, please submit your resume and cover letter for consideration. We offer a competitive salary and benefits package, as well as opportunities for growth and advancement within the company.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• Health insurance
• Retirement plan

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• North Hollywood, CA 91605: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: In person

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