Job description
GENERAL SUMMARY: Under direct supervision of the HIM Supervisor, the Specialist is responsible for processing the patient medical records in accordance with regulatory and accreditation standards.
ESSENTIAL DUTIES:
- Retrieve patient medical records from nursing units upon discharge. Reconcile, prep, scan, index and QC per procedure.
- Process requests for PHI from patients, hospitals, physician offices, insurance companies, auditors etc. Follows confidentiality rules, State and Federal laws. Validates the patient authorization form and works with various departments to gather a complete legal medical record. Processes subpoenas per protocol. Processes My Chart activation codes. Facilitates Release of Information requests using vendor software. Facilitates paper storage requests with storage vendor. Answers and reponds to phone calls accordingly.
- Analyzes electronic health records for documentation deficiencies. Communicates with physicians regarding incomplete/delinquent medical records. Provides training to and assists physicians with the use of the electronic medical record. Monitor transcription queues, deficiency error queues, scan indexing queues and performs document troubleshooting and corrections. Reviews medical record for content and completion timeliness and compiles results for physician suspension and reports information to administrators.
- Collects information for the completion of the birth certificates. Accurately and timely enters and uploads birth certificate and birth record information to the State of Michigan.
STANDARD QUALIFICATIONS
- High School diploma or GED required. Associate degree preferred.
- 2 - 4 years of office or healthcare experience.
Other Qualifications: Excellent verbal and written communication skills. Knowledge of Joint Commission standards, readiness & survey process. Able to prioritize duties & present data. Excellent organizational and time-management skills. Ability to meet deadlines.
- Beaumont Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
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