Job description

Division: Executive Hospitality

Ref ID: R44903901118

Location: Upper West Side, New York 10023

Salary: $95,000 - $120,000

Job Title: Executive Personal Assistant (New York, NY)

Job Description:
A private individual in the Arts and Entertainment industry seeks to hire an experienced Executive Assistant to work out of their family office in Upper West Side, New York. The ideal candidate must have a strong background in dealing with the principal's finances and managing bank accounts. Responsibilities include but are not limited to:

• Acting as gatekeeper and liaison for principal
• Heavy calendar management; ever-changing, complex schedule of business and personal matters
• Event planning and execution
• Financial management, both personal and business
• Bookkeeping and keeping track of all personal expenses (must be familiar with QuickBooks)
• Updating and maintaining records of important contacts
• Creating detailed and organized travel itineraries; booking flights, ground transportation arrangements, etc.
• Conducting research and
• Drafting and responding to correspondences
• Overseeing the calendars and payroll of the household team
• Vendor and contractor management (overseeing projects related to the residence)
• Assisting with pet care; the family has one dog
• Personal shopping, executing special requests, running errands, and related duties as needed

Schedule: 10 AM – 5 PM in-person support 4 days a week, with the flexibility to work remotely one (1) day.

Compensation: $95,000 - $120,000

Benefits: Full health benefits available, great vacation package

Requirements:

• Bachelor's degree required
• Minimum of 5 years related experience supporting prominent individuals
• Excellent references from both current and previous employers
• Prioritize executive tasks and multi-task effectively
• Strong communication skills, both written and verbal (additional language skills are a plus)
• Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech savvy
• Professional mindset and the utmost discretion
• Ability to work independently and as part of a team
• Detail-oriented with exceptional organizational skills
• Valid US work authorization
• Valid Driver’s License
• Household requires all its employees to be up to date on all covid-19 vaccinations as recommended by the CDC.

SOCIETY STAFFING

379 West Broadway, 2nd Floor

New York, NY 10012

Agency DCA License #2008231

646.681.4777 | societystaffing.com

Due to the volume of employment applications received, Society Staffing is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.

Due to the high volume of applications – only those that apply on our website or third-party affiliated websites will be considered. No phone call inquiries will be accepted at this time. If you are having trouble with the application, please submit your resume directly to info@societystaffing.com

Want to be considered for other roles Please continue to check our website and apply for additional employment opportunities at http://www.societystaffing.com/jobs/

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