Executive Assistant - Mayor’s Office
Full Time
Saratoga Springs, NY
Posted
Job description
LOCATION: City of Saratoga Springs NY - City Hall –Mayor’s Office
SALARY: $53,991
MINIMUM QUALIFICATIONS: The following qualification(s) must be clearly stated on the City of Saratoga Springs employment application form:
PLEASE NOTE: While there are no required minimum qualifications for this position, there are preferred qualifications:
SALARY: $53,991
MINIMUM QUALIFICATIONS: The following qualification(s) must be clearly stated on the City of Saratoga Springs employment application form:
PLEASE NOTE: While there are no required minimum qualifications for this position, there are preferred qualifications:
- Graduation from a regionally accredited or New York State registered college or university with a Bachelor’s Degreeor higher OR
- Graduation from a regionally accredited or New York State registered college or university with a Associates Degree and one year of full-time paid office experience(or its part-time equivalent)OR
- Graduation from high school or possession of a high school equivalency diploma and three years of full-time paid office experience(or its part-time equivalent.
- Preferred Skills: MS Office, Canva, Adobe Acrobat. Excellent communication and customer service skills, ability to process confidential information. Seeking a candidate who is independent, resourceful, and organized.
DUTIES:
- This position exists in the Mayor's Office and works directly for the Mayor and Deputy Mayor.
- This individual will independently coordinate many of the administrative details and routine affairs of the office.
- Employees in this class respond and answer questions from the public, keep the Mayor's and Deputy Mayor’s calendars, review the Mayor’s email, open and sort the mail, arrange conferences, maintain files, compile data for reports, attend events with the Mayor ,assist with special projects such as assigning and working with the mayor’s staff, and coordinate creating and publishing agendas for City Council meetings. Within carefully established guidelines, employees may give out information regarding policies and practices, and compose routine memorandums and correspondence. Work is performed under the supervision of the Mayor and Deputy Mayor.
- Inaddition, this position will perform other related duties as assigned by the Mayor and Deputy Mayor.
This is an Exempt Class ‘at will’ position.
Applications are available in the Civil Service Office in City Hall, or online www.saratoga-springs.org under Civil Service, or emailcivilservice@saratoga-springs.orgto request one be sent to you.
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