Job description

Reporting to the Executive Director, the executive assistant helps the executive team with tasks such as scheduling; answering and returning phone calls; organizing and developing documents as needed; maintaining records; taking notes at meetings, and any other administrative tasks that help the executives perform their jobs. In addition, the executive assistant will serve as the liaison for the board of directors including setting up meetings and managing the online board platform, assisting board members as needed with board related issues and questions as well as attend board meetings to take board meeting minutes.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings as needed
• Make travel and accommodation arrangements as needed.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Liaison for the Board of Directors
• Attends board meetings and takes minutes
• Manager of board management platform
• Manages travel logs as needed

Requirements and skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Associates Degree (Bachelors or higher preferred)

Eden II Programs is an equal opportunity employer that supports diversity.

Job Types: Full-time, Part-time

Pay: $50,000.00 - $63,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Staten Island, NY 10304: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• executive assistant: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: In person

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