Executive Administrative Secretary (Non-Merit)
Full Time
Frankfort, KY 40601
Posted
Job description
Advertisement Closes
3/31/2023 (8:00 PM EDT)
23-02573
Executive Administrative Secretary (Non-Merit)
Pay Grade
12
Salary
$2,621.78 - $3,883.92
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Hiring Agency
Education & Labor Cabinet | Office of the Secretary
Location
500 Mero Street 4th floor Frankfort KY 40601 USA
Description
The Education and Labor Cabinet’s mission is to educate, prepare, train, and ensure the safety of Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.
The cabinet is seeking to fill an Executive Administrative Secretary position located within the Office of the Secretary.
The preferred candidate for this position will have strong planning and organizational skills, be able to handle multiple projects at one time, and be able to communicate effectively verbally and in writing.
Job duties:
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://dhs.gov/e-verify
The cabinet is seeking to fill an Executive Administrative Secretary position located within the Office of the Secretary.
The preferred candidate for this position will have strong planning and organizational skills, be able to handle multiple projects at one time, and be able to communicate effectively verbally and in writing.
Job duties:
- Provides administrative support to the Deputy Secretary and other executive staff in the Secretary’s suite as necessary and oversees the administration of general office functions.
- Maintains schedule for the Deputy Secretary; makes appointments; schedules interviews; makes in and out of state travel appointments, schedules speaking engagements and conferences, and arranges travel accommodations.
- Drafts correspondence for review and signature and proofs draft documents/correspondence from others prior to review and signature.
- Routes correspondence to appropriate parties and maintains correspondence files, legal documents and other records.
- Compiles data and/or information for reports; files records and maintains and destroys records in accordance with state records retention schedule.
- Monitors calls for the Office of the Secretary and agency leadership; responds to inquiries regarding general Cabinet responsibilities and directs inquiries to appropriate parties.
- Performs other duties as assigned.
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://dhs.gov/e-verify
Minimum Requirements
EDUCATION: Sufficient education which would assure knowledge, skills and abilities to accomplish position objectives.
EXPERIENCE, TRAINING, OR SKILLS: Sufficient experience which would assure knowledge, skills and abilities to accomplish position objectives.
Substitute EDUCATION for EXPERIENCE: NONE
Substitute EXPERIENCE for EDUCATION: NONE
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
If you have questions about this advertisement, please contact Brandy Groves at BrandyH.Groves@ky.gov
An Equal Opportunity Employer M/F/D
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