Job description

Title: Administrative Assistant

Reports To: This position reports to the General Manager.

Job Overview: The administrative assistant is a vital team member that ensures the administrative functions of the business are completed in a timely and professional manner. This role completes various tasks throughout the day that are necessary for the successful operation of the business. The right candidate will maintain a positive attitude, stay productive, and operate efficiently in completing all tasks. The administrative assistant will be supporting a variety of ever changing responsibilities related to the daily office functions based on the needs of the Intech Team. The administrative assistant should always work to create a superior customer experience through a positive attitude and consistent engagement and follow through. The dedicated efforts of the administrative assistant will result in a direct impact on the growth and success of the overall business.

Responsibilities and Duties:

· Answer phones - front line customer experience – positive demeanor is critical

· Assist with travel coordination for Intech (airfare, hotel, & conference registrations)

· Collect and distribute mail daily

· Assist team with outbound mail and processing

· Assist office manager in daily, weekly, and monthly tasks as needed

· New Accounts: Send out credit references verifications (GM or CFO make credit approvals)

· Assist Sales team in setting up new partners in our accounting system

· Communicate and distribute leads to the Sales team via our CRM system or email

· Assist with event planning including industry trade shows and company sponsored events

· A/R - Prepare weekly AR status update after calls and e-mails are completed

· Investigate and report the lien rights for each project that goes beyond payment terms

· Input checks and process credit card payments into the accounting software

· Coordination of rental equipment calendar updates with sales and operations team members

· Partner account maintenance to monitor accuracy and record updates to accounting system and CRM

· Assist with marketing activities to keep marketing activities organized

· General filing of invoices and bills

· Maintain inventory of office products and supplies

· Other general office tasks as need to support the business functions

Qualifications:

• Positive Attitude
• Teamwork
• QuickBooks Experience (preferred, not required)
• Attention to Detail
• Efficient
• Punctual
• Reliable

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Caseyville, IL 62232: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• QuickBooks: 1 year (Required)

Work Location: One location

jjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.