Job description
Ideal candidate should be self-directed and comfortable in a dynamic environment with ability to multi-task. Focus on clients as well as our Team is critical to success, as well as using judgment and discretion working across multiple divisions which may include handling of confidential information (i.e. Accounting, Marketing, Project Management).
Duties include:
- Perform administrative duties including; scheduling and coordinating meetings, events and travel, arranging various services, gathering and organizing information, summarize minutes and materials for distribution.
- Perform office operations including; filing, organizing, answering phones, maintaining calendars and distribution of communications and materials.
- Utilize Word, Excel, and PowerPoint to prepare correspondence, compile reports, update spreadsheets and format presentations.
- Sort and distribute incoming mail; prepare and process courier services.
- Assist in preparing, filing, and documenting management of contracts, invoicing, and proposals.
- Prepare purchase requisitions to support business travel and administrative duties and project purchases
- Participate in the planning and execution of company events.
- Assist staff with preparing materials for project and public meetings.
- Assist professional staff in securing licenses and renewals.
- Manage relationships with vendors and service providers
- Visit regional offices to provide occasional administrative support as requested
- Coordinate with corporate office on day-to-day issues
- Inventory and order office supplies as needed
- Performs other duties as required.
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