Job description

Position Description

Title: Administrative Coordinator- International

Program: International

Reports to: International Program Officer

Job Location: Midtown, NY, or remote

Classified: Part-time 20 hours per week.

Salary Range: $23 - $29 an hour

Background:

SAGE is the world’s largest and oldest organization dedicated to improving the lives of lesbian, gay, bisexual, transgender, queer, and questioning (LGBTQ+) older people. SAGE leads in addressing issues related to LGBTQ+ older adults. In partnership with its constituents and allies, SAGE works to achieve a high quality of life for LGBTQ+ older people, supports and advocates for their rights, fosters a greater understanding of aging in all communities and promotes positive images of LGBTQ+ life in later years. SAGE fulfills its mission through advocacy, direct services, education, training, and technical assistance programs, locally, nationally, and internationally.

Position Summary:

SAGE’s Administrative Coordinator – International reports to the International Program Officer and is the dedicated administrative coordinator for SAGE’s international projects. These projects include the LGBTI Elders Advancing Initiative, the Global LGBTQ+ Aging Network, and international conference participation and coordination, among other efforts. The LGBTI Elders Advancing Initiative seeks to expand human rights protections and social and economic inclusion for LGBTI older adults around the globe with an initial focus on efforts and local partners in Nepal, the Philippines, Costa Rica and El Salvador. The Global LGBTQ+ Aging Network, launching in spring 2023, is an online portal for LGBTQ+ aging advocates to share and access information, resources, research, and technical assistance regarding global LGBTQ+ aging with other organizers, advocates, and community members from around the world.

The Administrative Coordinator – International is a part-time (20 hours per week) position with the possibility of becoming a full-time (35 hours per week) position in the future.

SAGE seeks a motivated, self-starter to provide administrative support to our international program. This position is an excellent opportunity for those looking to further their experience working with international stakeholders while advancing SAGE’s mission of improving the lives of older LGBTQ+ people. The Administrative Coordinator – International should be comfortable working independently in a fast-paced environment and have experience implementing administrative projects and systems.

Primary Responsibilities:

• Coordinate, schedule, and participate in team meetings and assist in recording meeting notes, tracking action items, and scheduling follow-ups for our international team and external partners.
• Maintain SAGE’s international contact management system and implement systems for tracking outreach efforts.
• Gather, enter, and update data management systems and work plans to maintain departmental records on international initiatives, including the Global LGBTQ+ Aging Network and the LGBTI Elders Advancing Initiative.
• Coordinate with external partners and consultants related to SAGE’s international initiatives, including supporting logistics around the event and conference planning.
• Work with SAGE’s Finance Team and International Program Officer to support expense reporting, including reimbursements, vendor invoices, travel expenses, and credit card reconciliation.
• Manage general inboxes and external inquiries for SAGE’s international team and raise issues to the attention of the International Program Officer.
• Contribute to SAGE’s communications around international programs by supporting SAGE’s communications team and working in close connection with the International Program Officer; and
• Manage other administrative tasks as needed.

Required Skills and Competencies:

• Bachelor’s Degree or sufficient work experience providing administrative support to a mission-based organization.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong written and verbal communication skills
• Strong organizational skills with an ability to manage and prioritize multiple tasks.
• Excellent computer skills, including MS Office Suite (Excel and Word), Outlook, and Virtual meeting platforms (Zoom and Teams) – and ability to learn other pertinent software systems and databases.
• Ability to work independently as well as be an involved member of the International Team
• Knowledge and/or experience working in LGBTQ+ communities.
• Demonstrate the ability to deliver culturally responsive services successfully.

Preferred Skills/Qualifications:

• Bilingual (English/Spanish) is strongly preferred.

How to apply:

Applications will be accepted until the position is filled. To apply, please email your resume and cover letter to careers@sageusa.org and include " Administrative Coordinator- International " in the subject line. No phone calls, please.

EOE Employer:

SAGE believes in equal opportunity in employment. We are committed to providing equal employment opportunity without regard to race, ethnicity, religion, gender identity, gender expression, national origin, age, citizenship status, marital status, HIV serostatus, sexual orientation, veteran status, height, weight or disability.

Job Type: Part-time

Pay: $23.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Employee discount
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Work Location: Remote

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