Reporting to the Medical Operations Manager, the Administrative Assistant – Per Diem is responsible for assisting the Medical Operations Team. Main duties include meeting coordination (in person and virtual), supply orders, invoice processing (oracle), assisting with administrative tasks related to our residency program.

Responsibilities:

1. Department Meeting Coordination

• Book speakers and coordinate presentations
• Send invitations to teams
• Manage in-person or virtual meeting set-up and send out recordings

2. Invoice Processing

• Assist with processing invoices in Oracle
• Alert Med Ops Manager of any invoice issues

3. Assist Medical Operations Team with Administrative Tasks and Projects

• Assigned to Medical Operations projects and given specific tasks for each project
• Medical Operations Manager will prioritize work lists for the Admin Assistant – Per Diem
• Update tracking documents
• Order office supplies and manage inventory on the clinic floors
• Following standard work, open/sort mail that does not have a direct medical department contact listed

4. Meets Agency Participatory Expectations

5. Performs other related duties as required

• Proficient with the following products: Excel, Word, Zoom, Outlook
• Excellent attention to detail
• Effective written and verbal communication skills
• Ability to work harmoniously and effectively with colleagues, patients, clients and vendors across the spectrum of diversity, including but not limited to race, ethnicity, color, gender identity, sexual orientation, age, socio-economic status, national origin, and immigrant status, religious or spiritual identity, disability (physical, mental, emotional and developmental), veteran status, and/or limited English proficiency.
• Willingness to contribute towards Fenway’s efforts in becoming an anti-racist organization and promoting a culture dedicated to ongoing development in service of humility, equity, diversity, inclusion, and belonging, where differences are acknowledged and valued.

Preferred Qualifications:

• Demonstrated ability to work independently on projects as assigned
• Experience in healthcare
• Experience with Electronic Medical Records, specifically Epic

Physical Requirements:

Ability to meet the following physical requirements with or without reasonable accommodations:

• Sit at a computer station for extended periods of time
• Ability to type on a keyboard for extended periods of time

LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply.