Job description

Position Description only Administrative or customer representative with $20 per hour Only Administrative - $ 20per hour

with Skills in Executive Legal Assistant: $ 23 to 25 + ph

Executive Legal Assistant - General Counsel (191500)

• Answer telephone calls in a courteous and professional manner transferring calls and recording messages accurately.
• Complete access to the calendar of the General Counsel in order to schedule and coordinate meetings
• Provide coverage for the Executive Assistant to General Counsel when absent including answering phones/greet visitors
• Assist the General Counsel and Director of Legal Operations and Administration in confidential matters as needed
• Edit revise and maintain reports to track and monitor departmental and line item spending
• Implement and maintain various planning control and reporting mechanisms related to pilot programs developed by the Director of Legal Operations and Administration
• Assist with developing and maintaining newly proposed methods of analyzing and modeling legal and financial information responding to requests for both internal and external data
• Assist with implementation of case management system.
• Maintain the legal department matter intake and contracts log and tickler system and follow up with MassDOT and Authority departments to get information and/or written responses and assist with legal department approval and review process.
• Monitor and update manual and computerized records and filing systems to ensure that information is easily retrievable including outside counsel engagements budgets and task orders.
• Organize and maintain departmental files and logs relating to legal matters/services of a confidential nature.
• Follow established departmental administrative procedures.
• Point of contact for all law firms to submit invoices
• Maintain tracking system for all legal invoices submitted to MBTA/DOT for payment
• Follow-up with various law firms to ensure all invoices are received and paid in a timely manner
• Create and maintain Purchase Orders for payment of legal services invoices

Qualifications:

Background Checks
Item: CORI Check - Before Engagement; Id: 8048
Item: CORI Check - Can Start Before Complete; Id: 8049COVID Requirements
Item: City of Boston Vaccination Attestation; Id: 8719
Item: COVID-19 - Fully Vaccinated; Id: 8816

Skills:

Job Types: Full-time, Contract

Salary: $34.00 - $35.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Boston, MA 02119: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative assistant and Customer service: 4 years (Preferred)

Work Location: One location

Speak with the employer
+91 +1513 480 8316

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