Job description

Open Position:
Administrative Assistant

Salary:
Hourly/ DOE; Starting 20-30hrs/wk (potential to grow into FT)

Schedule:
Monday through Friday, flexible during regular business hours; Opportunity to work remotely on occasion

Job Description:
Seeking a part time Administrative Assistant for a boutique luxury home & lifestyle management firm located in Blowing Rock. Our company caters to HNW & UNHW individuals, supporting them in all aspects of their life and meticulously maintaining their properties. We strive to provide the highest level of service to our clients through detail-oriented care, communication, and personalized services.

We operate with a small, close-knit team. While we take our jobs and duties to our clients very seriously, we find it important to maintain a fun and relaxed working environment. We value our employees and make it a priority to ensure everyone feels included and supported.

We hope to welcome an innovative, proactive individual with an upbeat, can-do attitude who enjoys working independently as well as part of a team.

Responsibilities include, but are not limited to -

• Email monitoring
• Answering phone calls
• Communicating with clients via phone, email & text
• Supporting owners and staff in executing client tasks and projects
• Following up on client tasks & projects and updating client records, maintenance logs and project reports as needed
• Scheduling staff and vendors; calendar management
• Bookkeeping duties
• Ordering, tracking, and receiving supplies for clients
• Office organization & cleanliness
• Handling special requests, errands and related duties as needed
• Possible social media management

Requirements -

• Extremely detail oriented & organized
• Excellent time management
• Effective communicator – superb communication skills (both written and verbal)
• Patient and kind demeanor with a service mindset, willing to help where needed

• Persistent attitude, not easily frustrated
• Able to adapt to a very busy and swift environment
• Professional and polished appearance and manner
• Able to handle dynamic tasks and multiple moving parts
• Computer savvy; able to learn quickly in areas that are not as familiar
• Eagerness to use resources, connections, and research to help find solutions to unconventional client requests
• Self-motivated and creative; look for new projects to do as well as establishing systems to streamline tasks
• Experience with QuickBooks Online is preferred, but not required. Willing to train the right candidate.
• Comfortable taking direction as well as executing simple and complicated tasks with little or no direction.
• Exceptional judgement in handling new situations, including collecting the right information to understand urgency and make decisions.
• Flexible - able to change direction, as needed
• Demonstrates initiative and problem-solving skills.
• Excellent references

If you are interested in this position, please submit your resume to:
catherine@cssmithpropertymanagement.com.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Blowing Rock, NC 28605: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver's License (Required)

Work Location: One location

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