Job description

Evntwrks // Wedding Producer With Extensive Experience with Food Knowledge

We are currently in search of rock-star wedding producers who are experienced, passionate, and hardworking to come on board! We are a luxury full service catering and event production company specializing in one stop shopping for weddings and all special occasions. Bringing personal investment and care is key to creating a successful event. We are with our clients from the starting sketches until the last truck drives off!
Primary responsibilities of the position are to produce and implement well managed and designed events for clients. Producer will partner with other associates to ensure all aspects of event production are covered and that the client is well romanced. Producer will act as overall administrator of the event and call on departments for leadership when needed.

Position Deliverables
Has extensive knowledge about the food and culinary industry.

Meeting in person or by phone with clients to discuss their event needs

Identifying clients' requirements and expectations for each event.

Brainstorming and implementing event concepts and themes.
Preparing event budgets and processing invoices.
Coordinating all logistical elements of the event.
Once lead is received, the producer will produce email with details directly to the client immediately engaging them.
If headcount and venue is included in lead, the Producer will send a sample proposal and menu with pricing in the first email with a welcome letter.
Producer will assist in getting the client prepared for tasting and or consultation. Producer will administer all planning with client.
Producer will add events to the Master Calendar and create a client profile in the main system for all the access.
Producer will help clients understand what is available to them in regards to services, AV, rentals etc and add to their proposal.
Communicate all custom build needs with the Director of Production.
Administer final details of the event two weeks prior to the event and publish staffing needs to the Director of Office Operations.
Manage on-site day of event.

Venue Acquisitions
Maintain positive and creative relationships with venues and site managers.
Assist Director of Marketing in leads on venues.

Creative Objectives
Continue to feed the creative bones of the business with new cutting edge and exciting service offerings to clients.
Expert time management skills.
Financial savvy, with the ability to adhere to plan budgets and process invoices
Experience with different computer programs and functions
Willing to learn and be a team player
Dress professionally at all times

Operations
Maintain clean and updated client profiles including timelines, show specs, proposals and menus.
Attend meeting once a week with a full production team.
Provide final details to the Director of Production and Front of House two weeks prior to the event.
Provide final timeline, assignments, menus and show specs to staff at hallway meeting the week prior to the event for final briefing and production.
Manage staff on site at events.
Produce any post-show documents needed (Breakage, Injury, Complaints etc)
Follow up with Thank you notes and debrief with the team on things to improve and what went well.
Overall objectives and understandings
Maintain a positive and upbeat approach with all customers and vendors.
Remain calm and collected in the management of staff.
Communicate as much as possible in email form to provide tracking.
Create as many systems as possible for all staff and administrators to implement departmentally.
When attending meetings, remain engaged, no phone and take notes.
Evntwrks is your company.
Maintain clean and professional attire.
Conduct all emails with pose and romance to insure hospitality measure.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Walnut Creek, CA 94596: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Events management: 4 years (Preferred)
• Customer service: 3 years (Preferred)

Work Location: One location

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