The School of Public Policy (SPP) in the College of the Liberal Arts is seeking a positive, innovative, detail-oriented, and experienced Student Programs Assistant ( Administrative Support Assistant 3) to work closely with students, faculty, and staff within the School . This position provides administrative assistance to the School’s faculty team, as well as Enrollment and Advising Support and Student Services Support.

Responsibilities of the Student Programs Assistant include but are not limited to:

• Manage and maintain student academic records; compile and monitor applicant credential files

• Provide administrative support to the Director of Graduate Studies, Enrollment and Advising Specialist, and SPP faculty at large

• Provide administrative support to the newly-created SPP Undergraduate Minor and Volcker/NextGen non-credit program

• Respond to prospective student inquiries and advise students on departmental and University Policies

• Assist faculty with travel arrangements, reimbursements, and purchasing card reconciliation

• Assist with the coordination of the Schedule of Courses: submit new courses for approval; schedule distribution of Student Rating of Teaching Effectiveness forms and final exams

• Serve as a liaison to the Graduate School and other University offices

• Event assistance: reserve meeting space, update SPP’s calendar, arrange for catering when needed

Education and Experience : This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Other qualifications include:

• Excellent interpersonal, communication, and attention to detail skills

• Ability to work with a high level of professionalism both independently and as a member of a team

• Ability to exercise discretion and judgement while managing confidential materials

• Demonstrated ability to manage and prioritize tasks and be flexible

• Experience with Microsoft Suite, including Word and Excel

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Application Instructions: Please submit both a cover letter and resume as part of the application materials.

Additional Information : This is a limited-term appointment, funded for one year from date of hire with excellent possibility of re-funding.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal Bureau of Investigation (FBI) Fingerprint Criminal Background Check.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision and retirement plans, in addition to tuition discounts, generous vacation time, sick time, and paid holidays. Please visit https://hr.psu.edu/benefits for more detailed information.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.