Job description
%
of time
of time
Essential Function (Yes/No
)
Key Responsibilities
(To be completed by Supervisor)
25%
YES
Project Coordination
Functions as the project coordinator for all relocations, renovations and capital projects within the department, across all sites.
This position is responsible for all overall management of all Academic and Research Lab remodels and moves, which have historically ranged in cost from $50,000 to $600,000.
To appropriately manage space and large research equipment, the Department requires on ongoing assessment of space utilization and needs, costs of renovations and installations, assistance to investigators with moves and renovations, and assistance with strategic space planning for the future, all in collaboration with the Department leadership.
Coordinates work crew activities to minimize disruption to building occupants.
Serves as liaison with organization and external agencies regarding safety, access, maintenance, remodeling and construction activities.
Assists department leadership with budget development for moves and minor building infrastructure upgrades. This includes assistance with long-term planning and forecasting.
Functions as the project coordinator for all relocations, renovations and capital projects within the department, across all sites.
This position is responsible for all overall management of all Academic and Research Lab remodels and moves, which have historically ranged in cost from $50,000 to $600,000.
To appropriately manage space and large research equipment, the Department requires on ongoing assessment of space utilization and needs, costs of renovations and installations, assistance to investigators with moves and renovations, and assistance with strategic space planning for the future, all in collaboration with the Department leadership.
Coordinates work crew activities to minimize disruption to building occupants.
Serves as liaison with organization and external agencies regarding safety, access, maintenance, remodeling and construction activities.
Assists department leadership with budget development for moves and minor building infrastructure upgrades. This includes assistance with long-term planning and forecasting.
30%
YES
Space Tracking and Management
Gathers, analyzes, prepares and summarizes space reports for the department. Maintains inventory of all space within Archibus. Responsible for and leads the completion of the annual space inventory within Archibus.
Monitors on boarding and off-boarding of faculty and staff in regards to the space they occupy. Makes recommendations for space assignments based on an established matrix taking in account step, rank and seniority; submits recommendations for approval with faculty leadership
Provides analystical support to the research domain in regards to evaluating lab space requirements.
Gathers, analyzes, prepares and summarizes space reports for the department. Maintains inventory of all space within Archibus. Responsible for and leads the completion of the annual space inventory within Archibus.
Monitors on boarding and off-boarding of faculty and staff in regards to the space they occupy. Makes recommendations for space assignments based on an established matrix taking in account step, rank and seniority; submits recommendations for approval with faculty leadership
Provides analystical support to the research domain in regards to evaluating lab space requirements.
30%
YES
Facilities Management
Managing all department utilities, building maintenance, engineering services, fire and life safety services, landscaping, custodial and lock/security services, as well as various aspects of environmental sustainability such as energy efficiency and refuse and recycling. This effort is facilitated by a Department Facilities Work Request System, which captures and manages all facilities work orders electronically.This position will maintain and implement continuous improvements to this system.
Manages facilities requests for the entire department, includes routing tasks to subordinate staff as appropriate.
Troubleshoot issues research faculty have with lab facilities
Departmental Emergency Preparedness
Managing all department utilities, building maintenance, engineering services, fire and life safety services, landscaping, custodial and lock/security services, as well as various aspects of environmental sustainability such as energy efficiency and refuse and recycling. This effort is facilitated by a Department Facilities Work Request System, which captures and manages all facilities work orders electronically.This position will maintain and implement continuous improvements to this system.
Manages facilities requests for the entire department, includes routing tasks to subordinate staff as appropriate.
Troubleshoot issues research faculty have with lab facilities
Departmental Emergency Preparedness
- Ensure department units are equipped with the necessary supplies in the event of an emergency.
- Train department staff and faculty to prepare themselves for emergencies.
- Coordinate the submission and maintenance of EAPs for the department. Manage department for emergencies and respond appropriately in crisis situations. Addresses department emergency planning, immediate lifesaving response and priority actions following a disaster.
- Counsels department leadership to ensure a safe and secure facilities environment.
10%
YES
Performance Management / Supervision
Oversee job performance of the Facilities Coordinator AA 3 (1 FTE)
Oversee job performance of the Facilities Coordinator AA 3 (1 FTE)
- Assign duties
- Conduct formal performance reviews including discipline as necessary
- Ongoing training and coaching
- Stretch assignments
- Recommendation of appropriate formal training
- Evaluate appropriateness of workload in relation to available time resources
5%
Other duties as assigned by department leadership related to facilities or operations.
Knowledge, Skills and Abilities
Req / Pref
Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
REQ
Strong interpersonal and communication skills.
REQ
Thorough interpersonal skills including good service orientation and effective problem solving.
REQ
Education
Req / Pref
Bachelor's degree in related area and three years of experience
REQ
CI-21
jjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.