How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

The College of Engineering Aerospace Department is seeking a part-time events assistant to plan, coordinate and assist with student-facing department events. Projects would include logistics, catering coordination, event set up and staffing, communication needs to promote programs, and developing ideas for future programs.

Who We Are

Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of the nation’s number one public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Our vision, mission and values are supported by a people-first engineering framework that guides our work. As Michigan Engineers, we strive to apply excellent engineering fundamentals, integrated expertise and equity-centered values to reimagine what engineering can be, close critical gaps, and elevate all people. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/.

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). Michigan Engineering models that commitment in our research, culture and collaborations. We seek to recruit and retain a diverse workforce as a reflection of that commitment. Learn more about DEI at Michigan Engineering: https://www.engin.umich.edu/culture/diversity-equity-inclusion/

Responsibilities*

In coordination with Academic Services Office (ASO) team: plan and place orders for catering and other reservations as needed

Research vendor options - (catering, swag purchasing...etc)

Add events to weekly department newsletter content spreadsheet, FXB TV monitors content drive and Happening at Michigan calendar

Make arrangements for Zoom presentations

Take photos at events for sharing on social media and in department publications

Provide feedback on event ideas to ensure robust student engagement

Place work tickets for tech support help with facilities

Assist set-up, staffing and clean-up

Coordinate with ASO and/or procurement staff to gather information needed for event expense reimbursement ( tracking event signins, collecting receipts...etc)

Gather materials for tabling events (such as swag from basement, tablecloths from 3rd floor...etc) for a go kit for ASO staff

Create and manage event sign-up forms and RSVP lists

Project coordination - communicate with event participants as needed, send reminders, answer basic inquiries, and elevate issues for prompt resolution; participate as a member of the ASO team by sharing ideas and feedback to ASO lead

Other duties as assigned

Required Qualifications*

Event planning experience is required.

Work Schedule

The Engineering College at the University of Michigan in Ann Arbor operates in a hybrid work environment consisting of both in-person and remote work.

This temporary position is required to be on North campus, located in Ann Arbor, Michigan, in person 2-3 times per week and as required during events/programs.

Additional Information

This job posting is for a University of Michigan Temporary position. Temporary employment may be full or part time, but in either case is limited in duration. Please review the full posting description for details.

This is a six month term limited temporary position with possibility of extension. Current term limited needs are January 3, 2023 through June 30, 2023.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely and temporary workers. More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites.