Professional Secretary II - 12 months
Job description
-
JobID: 9869
- Applicant must have extensive computer skills and working knowledge with Google Drive Applications
- Create purchase orders in business plus from approved requisition process in Google
- Research comparable items when requested
- Obtain quotes when requested
- Work closely with Vendors to resolve ordering issues
- Work closely with Buildings to resolve any request issues
- Process Emergency Purchase Order requests when needed
- Expedite orders as needed
- Troubleshooting
- UPDATE AND ADD NEW VENDOR INFORMATION INTO BUSINESS PLUS
- COORDINATE CERTIFICATES OF INSURANCE FOR CONTRACTORS
- COORDINATE PERFORMANCE BONDS WITH CONTRACTORS
- COORDINATE THE DISTRICT PLANNER AND CALENDAR ORDER
- COORDINATE ALL AIA CONTRACT PAYMENTS
- COORDINATE ALL PAYMENTS FOR ARCHITECTS AND ENGINEERS
- COORDINATE CONTRACTS FOR SIGNATURE WITH THE CFO AND BOARD SECRETARY
- PREPARE TAX EXEMPT CERTIFICATES FOR CONSTRUCTION PROJECTS WHEN REQUESTED BY CONTRACTOR (THROUGH GOOGLE)
- RECONCILE PURCHASING PCARD EVERY MONTH
- Other duties as assigned
- Must be able To stand, bend, stoop and climb
- Must be able to lift 50 lbs
- Must be a detail oriented team player with a positive outlook and high level of professionalism
- Must be a self-starter working independently, establishing priorities while handling multiple projects and meeting all deadlines
- Knowledge of Purchasing/Warehouse/Accounting cycle
- Knowledge of Software including Financial Management Software (Business Plus), Microsoft Office Suite
Secretarial/Clerical/Professional Secretary II 12 Month
11/29/2022
Administrative Service Center - ASC
12/12/2022
ASC – Purchasing Department
School or Department
Professional Secretary II – 12 months
Assignment Open
11/28/2022
Date
7:30 am
Start Time
4:00 pm
End Time
8.0
Number of Hours/Day
Clerical
Classification
1/3/2022
New Assignment Date
All other current district employees ( not a secretary), or external applicants apply online by completing the external application.
Entry Wage 2022-23, $17.38/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract.
INTERNAL BIDDERS: OPEN 11/29/2022 THRU 12/6/2022 @ 4:00 PM
EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN 11/29/2022 THRU 12/12/2022 @ 4:00 PM
APPLICANT WILL BE REQUIRED TO PASS A PROFICIENCY TEST
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
Physical Requirements of Position:
Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
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