Job description

We have an immediate opening for a Practice Assistant (PA) to provide support to attorneys with an international practice in our Private Clients group. The PA provides executive-level, client-facing administrative support with an emphasis on relationship management, calendaring, and travel & event coordination. Both proactive and highly responsive, the PA effectively and eciently manages their workload as well as requests for information. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a rm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: Boston, MA

Responsibilities:

Complex scheduling, strategic calendar planning, and sophisticated calendar management.
Anticipate and respond to needs relative to upcoming meetings and events; help to coordinate and ensure adequate resources are available.
Complicated, multi-destination travel arrangements: Analyze and select travel options to minimize travel time in conjunction with the corporate travel agent. Prepare air and ground transportation, accommodations, and itineraries.
Serve as primary liaison by managing all incoming calls, voicemails, and correspondence with a high degree of professionalism, formality, and discretion. Sort, categorize, redirect and respond independently when possible. Provide information in response to requests. Exercise judgment when ltering inquiries.
Create and edit documents in Word, Excel, and other applications from handwritten copy, typed copy and dictation.
Administer multiple calendars, coordinate meetings and events, prepare expense reimbursements and oversee travel arrangements.
Prepare correspondence as directed by attorneys.
Ensure proper setup and handling of client les.
Manage client intake process, timekeeping and billing.
Strong commitment to individual assignments as well as to the secretarial team.
Other duties as assigned.

Job Requirements:

Associate or Bachelor’s degree preferred.
Minimum of three years of experience in a high-volume, fast-paced professional setting; private clients experience preferred.
Prior travel and professional event coordination is considered a plus.
Superior technical skills in MS Oce including Outlook, Word, Excel, and PowerPoint.
Excellent communication, interpersonal, organizational, and administrative skills, with meticulous attention to detail.
Ability to take initiative, work independently, and assume responsibility to prioritize multiple tasks, deal with urgent client needs, and work under tight deadlines.
Strong vocabulary, grammar, spelling and punctuation skills.
Must be a team player focused on internal and external client service.

Nixon Peabody LLP is an Equal Opportunity / Armative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are veried through this electronic system established by the Department of Homeland Security
(DHS) and the Social Security Administration (SSA) to conrm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the
Nixon Peabody Careers page for more information.

Job Type: Full-time

Benefits:

• 401(k) matching
• Health insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Boston, MA 02109

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