$5,000 Hiring Bonus (Prorated by FTE)

Position could be filled as fully remote if residing in Oregon

Benefits include:

• Family medical, dental, long-term disability, 403(b) plan with 6% match, and more.
• Generous paid time off policy. (Annual accrual up to 208 hours - based on FTE status and available to use upon accrual). Plus, 11 paid holidays annually.

Schedule: Monday – Friday, 8am – 5pm

Overview

The Payroll Specialist demonstrates competence in all major payroll functions, with a primary focus in bi-weekly payroll processing for 450+ employees, and ancillary accounting functions inclusive of complex spreadsheet reconciliations. Working under the direction of the Payroll Supervisor, this position is responsible for auditing time entries, coordinating changes and corrections with department managers, providing technical assistance with issues on time cards or paychecks, as well as reconciliation and payment of benefit vendor invoices.

Responsibilities

Maintain payroll files and verify employee changes in the payroll system inclusive of pay rates, transfers, position changes, and FTE status.

Review computerized timekeeping reports to identify issues and make corrections. Follow up with staff for missing time and clarify inconsistencies with supervisors.

Process bi-weekly payroll - verifying overtime, bonuses, on-call, holiday premium pay, and other special adjustments and rates as needed.

Ensure accurate calculation of all wages, taxes, benefit deductions and garnishments.

Reconcile and pay benefit invoices related to payroll deductions using large complex spreadsheets with Pivot Tables and VLookup formulas.

Maintain procedural documentation, interpret and apply organizational policies as well as local, state, and federal laws.

Stay up to date on changes in employee/payroll law and compliance updates, communicating and coordinating with management for timely implementation.

Respond to employee 403(b) plan inquiries for enrollments and contribution changes and update in the payroll system.

Prepare monthly/quarterly/annual reports as needed for internal/external requirements inclusive of W2’s, ACA and annual 5500 reporting.

New hire and income verifications

Prepare and input journal entries into the agency accounting system as needed and complete any related analysis.

Provide backup and support to other finance functions as needed.

Qualifications

Associate Degree in Accounting or a related field, and two to four years of experience in computerized payroll, bookkeeping/accounting; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Candidate must have effective time management skills and the ability to work independently with minimal supervision.

The candidate must use demonstrated organizational skills and have the ability to examine documents for accuracy and completeness as well as prepare records and reports in accordance with verbal or written instructions while maintaining the highest standards of accuracy, precision, discretion, and confidentiality.

The candidate must demonstrate excellent customer relations skills, work well with diverse groups, comfortably manage changing priorities and regulatory requirements, adhere to timelines, and effectively manage fluctuating work flow demands.

Possess business experience sufficient to meet the demands of the position, computer proficiency is required. Must have experience with Microsoft Office with an emphasis in Excel and Word

Must pass state-required background and DMV checks; Candidate must be able to work independently and flexibly, under general supervision.

Options for Southern Oregon is subject to the State of Oregon vaccine mandate for healthcare workers. New hires must submit vaccination documentation showing they are fully vaccinated, or be approved for an exception/accommodation, by their hire date.

Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.