The Position

Examples of Essential Functions

The essential functions typically performed by the Payroll Coordinator include the following:

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  Coordinates and leads the daily operations of the City’s payroll system and provides lead direction and training to assigned payroll staff.
• Processes bi-weekly payroll utilizing the City’s Enterprise Resource Planning (ERP) system and Time Keeping system; ensures that all payroll and benefits duties are processed accurately and in a timely manner in compliance with Federal, State Wage and Hour laws, tax regulations, City policies and Memorandums of Understanding (MOU) guidelines; recommends system and procedure changes as necessary to improve efficiency of payroll processes.
• Administers a variety of payroll transactions, including and not limited to time-card corrections, payroll tables, salary rates, additional pay, retroactive pays, leave payments, leave accruals, tax withholdings, workers’ compensation, garnishments and other deductions; issues checks and direct deposit advices; transfers funds electronically for payroll, taxes, California Public Employee Retirement System (CalPERS) and deferred compensation.
• Reconciles, reviews and prepares bi-weekly compensation data for CalPERS reporting and prepares required annual payroll information reports for government agencies.
• Responds, researches and resolves complex queries from CalPERS, employees and other entities related to compensation and retirement data, and various labor groups related to salary and fringe benefits calculation and costing for labor negotiations.
• Prepares and files annual and quarterly Federal and State employer tax returns and prepares and distributes employee W-2 forms.
• Assists in the determination of new employee retirement benefit status, budget costing allocations and other personnel changes including promotions, transfers and reclassifications.
• Provides timely payroll entries for General Ledger processing; assists with maintaining position control data, salary and benefit projections, and personnel costing for labor negotiations.
• Identifies service enhancements or process improvements; handles testing and implementing changes; ensures data integrity is maintained with proper internal control procedures in place; analyzes complex payroll problems and makes appropriate recommendations.
• Assists in conducting or participating in all payroll internal audits performed by the City Internal Audit Department, Human Resources and/or external payroll related audits for CalPERS, IRS Taxes, FLSA compliance, etc.
• Researches and provides analysis and recommendations related to current and proposed legislation and taxation rules and other programs.
• Performs other related duties as assigned.

Qualification Guidelines

Education

Bachelor's degree or equivalent in Accounting, Finance, Business Administration, or a closely related field. Additional years of applicable experience may be substituted for education on a year-for-year basis.

Experience

Three years of professional experience processing payroll in an accounting or finance environment.

Desirable

Previous experience providing payroll support in a public sector environment.

Special Requirements

To work extended hours, holidays and weekends as needed to ensure timely and accurate payroll and reporting requirements.

Note

This is a promotional opportunity only available to current City of Ontario employees.

Supplemental Information

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

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  List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Supplemental Question

To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are under the Confidential Employees Compensation and Benefits Profile.