Job description
This is a Hiring Talent Pool: We are accepting applications for multiple Payroll Associate openings within the UCPath Center. Apply today to be considered for upcoming openings!
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
UCPATH CENTER
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center
POSITION SUMMARY
The Payroll Associate uses payroll concepts to apply systemwide policies and procedures to resolve a variety of payroll issues such as reconciliation, payroll taxation, penalties and deposit requirements. The Payroll Associate works on payroll problems of moderate scope where analysis of situations or data requires a review of a variety of factors. This position will also be responsible for providing expertise and support to ensure the flawless execution and administration of payroll. Ultimately, the incumbent of this role performs a variety of accounting functions related to the preparation, processing, maintenance, verification, and reconciliation of payroll records and payment of funds. The Payroll Associate is also responsible for addressing escalated payroll inquires and issues and providing support and guidance to Payroll Assistants.
Responsibilities
60%
PAYROLL ADMINISTRATION
Performs a variety of complex accounting duties including the preparation, processing, and maintenance of payroll, salary, and benefit calculations, i.e. garnishment processing, additional earnings processing, deduction processing, on and off-cycle payroll processing, on-line check processing, retroactive payroll processing, check reversal/adjustment processing, payroll reconciliation, and tax filing and accounting).
Collects, analyzes, updates and reconciles payroll data on a regular basis.
In subsequent phases, may review timesheets and then calculate and record salary adjustments as necessary.
Researches and analyzes payroll discrepancies and exceptions then processes appropriate corrections and/or adjustments.
Researches, calculates and prepares payments for various vendors. Reviews, analyzes and updates salary spend projections for accuracy.
20%
CLIENT SUPPORT
Assists location HR and UCOP staff in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures.
Assists extended HR staff in compiling data and interpreting legal reporting requirements.
Answers inquiries from internal and external clients, resolves problems and recommends solutions.
Provides data for auditors, and local, state, or federal agencies.
Responds to salary verification requests. Researches payroll and benefit record keeping issues like sick leave and vacation balances; performs appropriate action as needed.
OTHER
Other duties as assigned.
20%
RECORDS & REPORTS MAINTENANCE
Maintains accurate records and monitors salary and benefit related data of the employee population.
Monitors record keeping procedures for data accuracy.
Maintains mandated documents as required by federal and state legislation including salary schedules.
Partners with the reporting team to create a variety of complex payroll related reports as mandated by county office, state, and federal regulations.
Plans and monitors work timelines.
Required Qualifications
Preferred Qualifications
Education
SALARY AND BENEFITS
Salary: The recommended salary range is $61,000 - $71,000. Commensurate with experience.
Payroll Title: Payroll Anl 2 Salary Grade: 19
Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
JOB CLOSE DATE
The posting will be open until February 28, 2023.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC nondiscrimination policy.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu
jeid-d3fb28233db9464babd6f27ca7fe637e
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP
UCPATH CENTER
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center
POSITION SUMMARY
The Payroll Associate uses payroll concepts to apply systemwide policies and procedures to resolve a variety of payroll issues such as reconciliation, payroll taxation, penalties and deposit requirements. The Payroll Associate works on payroll problems of moderate scope where analysis of situations or data requires a review of a variety of factors. This position will also be responsible for providing expertise and support to ensure the flawless execution and administration of payroll. Ultimately, the incumbent of this role performs a variety of accounting functions related to the preparation, processing, maintenance, verification, and reconciliation of payroll records and payment of funds. The Payroll Associate is also responsible for addressing escalated payroll inquires and issues and providing support and guidance to Payroll Assistants.
Responsibilities
60%
PAYROLL ADMINISTRATION
Performs a variety of complex accounting duties including the preparation, processing, and maintenance of payroll, salary, and benefit calculations, i.e. garnishment processing, additional earnings processing, deduction processing, on and off-cycle payroll processing, on-line check processing, retroactive payroll processing, check reversal/adjustment processing, payroll reconciliation, and tax filing and accounting).
Collects, analyzes, updates and reconciles payroll data on a regular basis.
In subsequent phases, may review timesheets and then calculate and record salary adjustments as necessary.
Researches and analyzes payroll discrepancies and exceptions then processes appropriate corrections and/or adjustments.
Researches, calculates and prepares payments for various vendors. Reviews, analyzes and updates salary spend projections for accuracy.
20%
CLIENT SUPPORT
Assists location HR and UCOP staff in interpreting, and applying payroll and benefit laws, rules, regulations, policies and procedures.
Assists extended HR staff in compiling data and interpreting legal reporting requirements.
Answers inquiries from internal and external clients, resolves problems and recommends solutions.
Provides data for auditors, and local, state, or federal agencies.
Responds to salary verification requests. Researches payroll and benefit record keeping issues like sick leave and vacation balances; performs appropriate action as needed.
OTHER
Other duties as assigned.
20%
RECORDS & REPORTS MAINTENANCE
Maintains accurate records and monitors salary and benefit related data of the employee population.
Monitors record keeping procedures for data accuracy.
Maintains mandated documents as required by federal and state legislation including salary schedules.
Partners with the reporting team to create a variety of complex payroll related reports as mandated by county office, state, and federal regulations.
Plans and monitors work timelines.
Required Qualifications
- A minimum of two (2) years of directly related experience or equivalent combination of education and experience.
- Has knowledge, skills and abilities needed to analyze and determine how the payroll plans are developed and administered in the most efficient manner.
- Has knowledge of systems and technology that support payroll plans. Understands how changes to these will affect outcomes, operations and fiscal objectives.
- Ability to identify complex problems and related information to develop and evaluate options and implement solutions.
- Basic experience in project management, planning, execution, monitoring, and controlling.
- Ability to provide high quality work utilizing highly developed and effective communication (written and verbal), time management, and collaboration skills. Strong team player.
- Ability to promote and implement changes to current practices and processes. Strong influencing, conflict management and negotiation skills.
- Intermediate skills with Microsoft Office Suite (particularly Excel and PowerPoint).
- Strong attention to detail and thoroughness in work product. Ability to prioritize, streamline and accomplish assigned projects.
- Highly self-motivated and directed.
- Strong analytical, problem solving, critical thinking, and organizational skills.
- Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities. Ability to maintain flexibility and quickly address changing priorities.
- Ability to accomplish assigned projects without compromising the integrity of the UCPath Center and/or University of California policies and procedures. Ability to provide excellent service with integrity.
- Ability to appropriately handle confidential matters and material. Ability to think strategically and focus on the accomplishment of the UCPath Center mission and priorities.
Preferred Qualifications
- Experience with shared service center practices and technologies. Fundamental Payroll Certification (FPC). Experience and proficiency in the PeopleSoft Payroll module.
Education
- Bachelor's degree in human resources, finance, business or related field and/or equivalent experience/training..
SALARY AND BENEFITS
Salary: The recommended salary range is $61,000 - $71,000. Commensurate with experience.
Payroll Title: Payroll Anl 2 Salary Grade: 19
Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
JOB CLOSE DATE
The posting will be open until February 28, 2023.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC nondiscrimination policy.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu
jeid-d3fb28233db9464babd6f27ca7fe637e
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