Payroll Analyst
Full Time
Walla Walla, WA
$53,592 - $72,096 a year
Posted Today
Job description
Description
Fiscal Analyst 2 - Payroll
Employee & Business Support Services – Business Services
Washington State Penitentiary
Walla Walla, Washington
The Department of Corrections is seeking a highly motivated and qualified individual for the position of Fiscal Analyst 2 – Payroll. This is a permanent position located at the Washington State Penitentiary in Walla Walla, Washington.
The Washington State Penitentiary (WSP) is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 3 Minimum Housing Units and a Hospital. In all, WSP houses approximately 2,500 offenders and employs approximately 1,100 staff.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
To begin the online Application Process:
Click the green 'Apply' button located at the top right corner of this the job posting.
Sign in or create an account.
The following must be attached to your completed application:
A cover letter outlining your qualifications.- A detailed chronological resume'.
- And at least three professional references with a phone number and an email address for each.
Click "Accept & Submit" to submit your application. Incomplete application packages may be disqualified from the process.
Duties
Duties may include but are not limited to:
Payroll and Benefits Responsibilities
- Complete the duties listed on the bi-monthly Payroll Checklist (custody) and the standardized processes provided by HQ payroll for the required areas of responsibility.
- Maintain and monitor payroll systems using ATLAS and/or HRMS reports, ensure proper allocations for time worked.
- Reconcile payroll reports.
- Calculate overtime and premium pay for employees and enter into ATLAS and HRMS and resolve inconsistencies.
- Evaluate leave requests and reconcile with leave balances.
- Analyze leave reports to ensure the correct leave type is appropriately applied and correct or adjust balances as needed.
- Analyze holiday premiums, resolve discrepancies, and correct system entries.
- Interpret and apply rules associated with leave usage to leave slips received and ATLAS leave entries.
- Maintain a thorough, accurate and detailed understanding of the applicable Collective Bargaining Agreements, WAC rules and Agency Policy as they relate to compensation, leave reporting, and scheduling.
- Ensure all FA1 Timekeepers are following payroll deadlines provided by Head Quarters payroll team.
- Audit and validate overtime and leave charged, correcting any rounding errors.
- Analyze and interpret daily Atlas Leave by Employee Report, Overtime Report, and Time Entry Report.
- Interpret and apply Health Care Authority eligibility rules associated with employee benefits.
Payroll Trainer and Lead
- Lead FA1 Timekeeper positions.
- Serve as subject matter expert in processing actions, including nurse’s payroll.
- Ensure daily, semimonthly, and monthly workload by all Timekeepers are timely and procedures are uniform.
- Train FA1 Timekeepers in all aspects of timekeeping duties.
- Ensure new procedures are explained thoroughly and approached in a similar manner by each LPL.
- Initiate investigation of timekeeping concerns.
- Ensure all FA1 Timekeepers are following cutoff deadlines set by Head Quarters Payroll.
Business Office Support
- Other business office tasks as assigned by LBM or FA4.
Other duties as assigned
Qualifications
Required Qualifications:
- High School Diploma or GED
Accounting 201 and Accounting 202 from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent
One year of relevant professional experience. Relevant experience is defined as Fiscal Analyst 1 or above level work.
Provided that a candidate possesses a degree focused on accounting or business management/administration: an AA degree can be equivalent to 1 year required work experience, and BA degree or above can be equivalent to 2 years of required work experience. Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused areas will NOT count towards experience requirements.
Preferred Qualifications
- A business focused Bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Accounting 201, 202, 203 and Governmental Accounting.
- Three years of work experience as an FA1 LPL for the Department of Corrections.
- Three years of work experience using HRMS
- Three years of work experience using Atlas
Special Requirements/Conditions of Employment
- Completion of Governmental Accounting from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent within the six months from date of hire.
Supplemental Information
Our Agency
Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.
For additional information about the agency, please visit doc.wa.gov
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.
Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year
- 12 days of paid sick leave a year
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
Telework Details
This position may be eligible to telework after initial in-office training is complete. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility as business requires.
Additional Information:
- A background check including criminal record history will be conducted prior to a new hire.
- Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self- defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- This position may be represented by a Union shop.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email dochrebssrhrsupport@doc1.wa.gov or call us at (360) 515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
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