Patient Care Coordinator III (DTB/NCI/NIH) - HYBRID

Job ID: req3503
Employee Type: nonexempt full-time
Division: Clinical Monitoring Research Program
Facility: NIH
Location: NIH Campus 9000 Rockville Pike, Bethesda, MD 20892 USA

The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc. The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

PROGRAM DESCRIPTION

Within Leidos Biomedical Research Inc., the Clinical Monitoring Research Program Directorate (CMRPD) provides high-quality comprehensive and strategic operational support to the high-profile domestic and international clinical research initiatives of the National Cancer Institute (NCI), National Institute of Allergy and Infectious Diseases (NIAID), Clinical Center (CC), National Heart, Lung and Blood Institute (NHLBI), National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), National Center for Advancing Translational Sciences (NCATS), National Institute of Neurological Disorders and Stroke (NINDS), and the National Institute of Mental Health (NIMH). Since its inception in 2001, CMRPD’s ability to provide rapid responses, high-quality solutions, and to recruit and retain experts with a variety of backgrounds to meet the growing research portfolios of NCI, NIAID, CC, NHLBI, NIAMS, NCATS, NINDS, and NIMH has led to the considerable expansion of the program and its repertoire of support services. CMRPD’s support services are strategically aligned with the program’s mission to provide comprehensive, dedicated support to assist National Institutes of Health (NIH) researchers in providing the highest quality of clinical research in compliance with applicable regulations and guidelines, maintaining data integrity, and protecting human subjects. For the scientific advancement of clinical research, CMRPD services include comprehensive clinical trials monitoring, regulatory, pharmacovigilance, protocol navigation and development, and programmatic and project management support for facilitating the conduct of 400+ Phase I, II, and III domestic and international trials on a yearly basis. These trials investigate the prevention, diagnosis, treatment of, and therapies for cancer, influenza, HIV, and other infectious diseases and viruses such as hepatitis C, tuberculosis, malaria, and Ebola virus; heart, lung, and blood diseases and conditions; parasitic infections; rheumatic and inflammatory diseases; and rare and neglected diseases. CMRPD’s collaborative approach to clinical research and the expertise and dedication of staff to the continuation and success of the program’s mission has contributed to improving the overall standards of public health on a global scale.

The Clinical Monitoring Research Program Directorate (CMRPD) provides comprehensive, dedicated clinical research and study coordination in support of the National Cancer Institute’s (NCI’s), Center for Cancer Research (CCR).

KEY ROLES/RESPONSIBILITIES

• Acts as a liaison between physicians, nursing staff and other departments
• Answers incoming calls and routes to appropriate staff
• Collects outside CT scans and pathology slides, records arrival times, and fills out appropriate requests to be read by NIH personnel
• Communicates with various clinical administrative support offices/clinics/diagnostic centers concerning the scheduling of patient appointments, new and existing work scopes, and clinical protocols (surgery, x-ray, etc.)
• Consults with patients to schedule appointments, biopsies, and surgery, and enters patient ID and demographic data into the system to update clinic and physician schedules
• Arranges travel including lodging, meals, and direct bill requests
• Designs and sets up filing systems and office procedures
• Enters/updates clinic and/or physician appointment schedule availability into the central appointment computer
• Updates and maintains calendar events
• Maintains roster of all patients and tracks their appointments
• Provides appointment information to patients, including medical materials required, dates and times, clinic information, hospital maps, travel, and hotel information
• Maintains patient database, patient education folders and status board for clinic patients
• Obtains up-to-date patient records and other pertinent information prior to appointments or admission
• Delivers slides/blocks to pathology for review
• Delivers films to library and/or to the LLBMT/POB
• Sets up research records for clinic appointments
• Labels and files patient medical records (internal and external)
• Organizes and tracks pathology slides, sends pathology slides back to originating hospital, maintains pathology mailing list; logs in and files pathology airbills, scans, logs and distributes pathology reports
• Copies, distributes, and files consent forms
• Sends patient appointment reminders
• Prepares patient protocol calendars and diaries for patients returning to clinic on protocol
• Track patients discussed at the weekly LLBMT/POB conference
• This position is located in Bethesda, Maryland (1-2 days at the Clinical Center, 3-4 days working remotely each week).

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

• Possession of a high school diploma or equivalent
• Foreign degrees must be evaluated for U.S. equivalency
• In addition to the education requirements, a minimum of five (5) years of relevant experience in a medical setting
• Ability to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:

• Knowledge of medical/scientific objectives and terminology
• Strong communication skills – both written and verbal
• General familiarity with requirements of clinical trials protocols
• Ability to work effectively in a hybrid in-person and remote working environment
• Ability to multi-task and respond to shifting priorities

Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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