Job description
COVID-19 Notice
Our number one priority is the health and safety of our employees and AmeriCorps members and their families; our students and school partners; and the community at large from COVID-19. Proof of COVID-19 vaccination is required for employment and service – all staff members, including remote staff, and AmeriCorps members are required to be fully vaccinated* no later than their start date. If you are unable to be vaccinated for medical reasons or
sincerely-held
religious beliefs, we will consider requests for reasonable accommodation consistent with our policy, and where we are able to provide such accommodations without undue hardship to the organization pursuant to applicable law. Notwithstanding any language herein, City Year will comply with any state, local, or federal orders, statutes, or regulations that may conflict with the COVID-19 vaccination policy.
- Individuals are considered fully vaccinated 14 days after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single-dose vaccination (Johnson & Johnson).
Active City Year Corps or Staff members must login to Workday/cyresource to apply internally.
Application Instructions
Click Apply to submit your online application. Please attach a resume and thoughtful cover letter on the "My Experience" page in the "Resume/CV" field.
Work Location:Hybrid On-Site/Remote
Position Overview
The Operations and Finance Coordinator (OFC) supports the Operations and Finance department and broader site through execution of administrative tasks and project planning assistance. The OFC will maintain evaluation practices and tracking for service events, create monthly social media plans for corporate partner engagement, and support with event document creation and photo editing and posting as needed. The OFC ensures that the City Year Greater Boston Service Delivery’s Department and Civic Engagement team’s day to day operations are running smoothly and efficiently.
The OFC is a member of the Operations and Finance team, works closely with the Civic Engagement and Service Delivery teams and reports to the Managing Director of Operations and Finance.
Job Description
Compensation and Benefits:
The anticipated start date for this position is fall 2022.
Salary range for this position is $50,000-$60,000.
Qualified applicants should complete the online application, and attach a resume and cover letter. Incomplete applications will not be considered.
City Year and AmeriCorps alumni are encouraged to apply.
Full-time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more.
Responsibilities
Budget and Expense Tracking:
- Manages the Service Impact Purchase Card and manages coding of receipts/purchases.
- Supports the Service Impact department with making purchases and ensures all HQ Purchase Card deadlines are met
- Manage the school team budget process, including creating an easy to use tracking system and overseeing school team budget trainings
Event Support
- Maintain evaluation practices to track volunteer experience data and project completion
- Oversee private revenue event sponsorship invoicing, including fee for service and team and program sponsor invoicing
- Support Civic Engagement Manager and Director with event document creation as needed, including materials lists and instruction sheets
- Manage supply procurement and tracking for specific events
- Assist with tech on virtual events when needed
Communications Support
- Create and share social media calendar for National Grid partnership and Outlook calendar reminders
- Edit and post event photos as needed
- Edit and post event videos as needed
- Support with social media calendar implementation as needed
Corps Operations
- Serve as the site’s uniform point and assure the prompt and proper distribution of uniform parts, including nametags, to corps and staff. Oversee all uniform concerns such as monogramming, and returning of uniforms, relative to City Year standards.
- Assist corps onboarding and registration annually, including leading AmeriCorps enrollment, background checks, team assignments in cyresource, and relocation payment initiation.
- Purchase, disseminate, track and replace all corps and staff T passes as needed
Administrative Support
- Strengthen the Service Delivery Department’s operations by managing the calendar, creating agendas, taking notes, and supporting other duties
- Support the logistics of department hiring, as needed.
- Update/Maintain the list of AmeriCorps Members that are actively serving at site.
- Serve as a contact point for the Service Delivery team and other teams/departments
- Support with school team’s logistics as needed
- Respond to supply and event question emails from volunteers
- Create and maintain registration pages for events
- Assist with tracking RSVPs for service events
- Support the interview process for Senior AmeriCorps Members
Qualifications
- Ability to think outside the box, with the end goal of improving site operations and maximizing service impact
- Demonstrated ability to break down complex projects into actionable tasks
- Displays attention to detail and commitment to quality work
- Ability to support and optimize multiple, simultaneous work streams
- Communicates with clarity, credibility, humility, and tact
- Commitment to Diversity, Equity & Inclusion, and an openness to reflect periodically, sometimes alongside colleagues of similar or various backgrounds
- Passion for City Year’s mission to build democracy through citizen service and to close the opportunity gap for students of Greater Boston
- Proficiency with Microsoft Office suite
- Proven ability to operate with a customer service focus
- City Year and AmeriCorps alumni are encouraged to apply
Benefits
Full time employees will be eligible for all benefits including vacation and sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental and vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document.
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Employment at City Year is at-will.
City Year does not sponsor work authorization visas.
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