The College of Health Solutions (CHS) is seeking a highly-motivated, enthusiastic Office Assistant/Receptionist to perform administrative work requiring initiative and independent judgment. Under administrative direction, this position serves as the front facing receptionist for CHS faculty, staff, students, and visitors at the Downtown Phoenix Campus. The incumbent will work independently to implement administrative policies, handle problems and non-routine situations by determining the approach or action to take, and interpret guidelines, procedures, policies and practices. The successful candidate will be a self-starter with an efficient work methodology, excellent communication skills, productive work qualities, an ability to coordinate multiple tasks autonomously, and someone who can exercise sound judgment in decision-making.

The College of Health Solutions is committed to creating a positive culture of inclusion, wellness, and employee engagement. We exemplify this through our Staff Success Hub, whose Council membership is open to all CHS staff. The Council gives staff a voice in decision-making at the college level and reflects the college leadership’s commitment to attracting, developing, and retaining the best, most diverse talent in a safe and inclusive environment.

Hours are in person, Monday – Friday, 8:00 am -5:00 pm with one-hour lunch.
This position is NOT eligible for Hybrid work. It requires an employee to be available during the following work hours: 8:00 am 5:00 pm, Monday-Friday for a 40-hour work week.

Clerical & Admin Support

College of Health Solutions

Full-Time

VP/EXEC VICE PROV DPC

Open

This is not a grant funded position and is not contingent on future grant funding.

$20.00-$23.00 per hour; DOE

17-February-2023

01

• Responsible for opening and closing office, coordinates building and equipment maintenance requests.
• Maintains proper inventory of faculty and staff office supplies; order and replenish items as needed.
• Ensures the mail/supply room is maintained in an orderly and organized fashion.
• Delivers messages to unit members.
• Sorts and distributes incoming mail.
• Receives and sends shipments and deliveries utilizing FedEx, UPS, and interoffice mail.
• Supports CHS Facilities with floor plan updates, office moves and packing, nameplate requests, space surveys, and maintenance requests.
• Provides support for faculty onboarding to include preparing workspace, ordering business cards, name badges, and assisting with new employee resources.
• Operates office equipment such as copiers, fax machines, printers, or other equipment found in work unit.
• Types routine letters, labels, reports and similar items from rough draft or clear copy.
• Process documents or forms according to instructions.
• Delivers items to other offices or locations.
• Ensures that classrooms and public spaces are unlocked and accessible.
• Prints and replaces weekly classroom and conference room calendars daily and as needed when changes occur.
• Reserves CHS and University classrooms in addition to CHS conference rooms.
• Provides general IT support (i.e., general troubleshooting, Zoom setup, Conference Line setup).
• Submits service tickets for copier maintenance and Facilities' requests.
• Prints/Copies class materials and exams for CHS faculty.
• Assists faculty with creating digital copies of book excerpts as needed for class instruction.
• Acts as primary contact for assigned functions with other departments.
• Participates in special projects with staff as directed.

No prior experience required; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Experience working in a higher education environment.
• Experience providing support with various administrative tasks.
• Experience utilizing Outlook, Microsoft Office Suite and Google Drive.
• Demonstrated knowledge of standard office policies and procedures.
• Experience in developing and maintaining effective professional working relationships.
• Evidence of effective communication skills.
• Experience in using initiative, strong organizational skills and attention to detail.
• Experience in anticipating problems and resolving them.
• Experience in managing multiple high priority projects in a fast-paced environment requiring considerable coordination and follow through.
• Experience in dealing with confidential and sensitive information.

• Use basic math
• Activities are performed in an environmentally controlled office setting
• Ability to clearly communicate
• Use office equipment, i.e. printers, copiers, fax machines, telephones, calculator
• Regular activities require ability to quickly change priorities, which may include /subject to resolution of conflicts
• Use of software/computer equipment for extended periods of time
• Use critical thinking to make decisions and/or analyze and report data/results of tests conducted
• Ability to lift and transport 25 pounds.

The College of Health Solutions (CHS) is dedicated to translating scientific advances into practical interventions to improve health outcomes through education, research and service. We equip students with the knowledge and skills to influence healthier lifestyle choices; develop creative interventions to improve the health of people and populations; analyze and translate large amounts of health data into solutions; and maximize the technology, science, business and application of diagnostics. CHS research programs encompass basic, discovery science, clinical trials, intervention science and measurement of health outcomes. CHS takes an interdisciplinary approach to address the complex systems that underpin health problems. The college is highly collaborative, transparent and team-oriented with an organizational structure that includes translational teams, affinity networks and academic programs to improve the health of people and communities.
The current training programs include behavioral health, biomedical diagnostics, biomedical informatics, exercise science, health promotion, health sciences, kinesiology, medical studies, nutrition, population health, science of health care delivery, and speech and hearing science. Our programs are offered at ASU’s Downtown Phoenix, Tempe, Polytechnic, West and Lake Havasu campuses, as well as on Mayo Clinic’s campus in north Phoenix.

For more information about ASU and the College of Health Solutions, visit https://www.asu.edu/about/ and https://chs.asu.edu/

The College of Health Solutions does not provide sponsorship for staff positions. Applicants will need to be eligible to work in the United States.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.