Hourly Non-Contract
FTE: .7375 (29.5/hrs. per week)
Anticipated Start: 02/09/2022
Open Until Filled

FLSA Status: Non-Exempt
This position is not benefits eligible
Starting wage: $11.50 per hour (86-A)

Purpose Statement

The Office Assistant provides clerical support to assigned personnel, maintaining department records, and responding to a variety of inquiries.

This position reports to the Principal or administrative designee.

Minimum Qualifications

• High school or equivalent
• Ability to pass a fingerprint and criminal background check
• Proficient in Microsoft Office Suite and experienced using data-based software
• Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications
• Ability to operate standard office equipment; phone, copy and fax machines etc.

Preferred Qualifications

• Knowledge of Microsoft PowerPoint, Office 365, Publisher, etc.
• Knowledge of Business Plus and PowerSchool
• Experience in a K-12 education or public employment environment
• Ability to perform standard bookkeeping
• First Aid and CPR certifications
• Ability to compose a variety of documents
• Spanish or other language proficiency, including ability to read, write, speak, and understand

Essential Functions

• Adapt to changing work priorities and work with frequent interruptions, as required.
• Answer telephone and security doorbell in order to direct inquiries to the appropriate personnel and answer questions
• Assist in processing confidential and non-confidential documents and materials (e.g. student registrations, withdrawals, immunizations, attendance, etc.) to disseminate information to appropriate parties
• Assist in record keeping (confidential and non-confidential) and general and program-specific clerical functions (e.g. scheduling, student tracking, making telephone calls, copying, faxing, etc.) to fulfill supporting assigned supervisor and/or site with necessary materials
• Assist students in the office (e.g. sick or injured, lost and found items, sent to office due to behavior, errands, etc.) to provide a safe and welcoming environment
• Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders.
• Ensure the safety of the school community by responding to security doorbells and check-in and check-out all visitors and temporary site personnel (e.g. substitutes, etc.)
• Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively.

• May be required by administration to obtain First Aid or CPR certification

• Participate in meetings, workshops, seminars, as assigned for the purpose of conveying and/or or gathering information required to perform functions.
• Perform clerical functions (e.g. copying, faxing, filing, sorting mail, etc.) to help the school/program run more efficiently
• Prepare general written confidential and non-confidential materials (e.g. reports, memos, letters, newsletters, etc.) to document activities, provide written reference and/or convey information
• Receive and process payments (e.g. lunch money, tuition, collections, etc.) to provide written reference, prepare up-to-date reports, and historical reference with established administrative guidelines and legal requirements
• Respond to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or provide direction
• Speak, read, write, analyze, understand, and follow written and verbal communication in English including grammar and punctuation; listen to, and understand information and ideas presented verbally or in writing.
• Support a team environment by collaborating with own and other work units to effectively perform the duties of the position.
• Support assigned staff to provide assistance with department functions (e.g. scheduling, student tracking, making telephone calls, copying, faxing, reports, newsletters, etc.)
• Work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information and meeting deadlines.
• As needed, roll, push, pull, bend, reach, stoop, and lift up to 30 pounds.
• Other duties as assigned.

Working Environment

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 60% sitting, 10% walking, and 30% standing. This job is performed in a generally clean and healthy environment.