Job description

Job Description

Ellington Mechanical Services is seeking a trustworthy, punctual, dependable, competent, and organized office assistant to join and help support our growing team of professionals! In this role the office assistant will be trained and responsible for ensuring basic day-to-day office duties to ensure an efficient, highly functioning office workflow. Office assistant will be responsible for, but not limited to, duties such as assisting with basic inventory tracking; acceptance/distribution of deliveries and material shipments; answer incoming calls and route calls accordingly, take messages; providing professional greetings and proper direction to visitors, routing incoming mail appropriately; supporting the office and field by assisting with and completing routine assignments; and other office duties. Candidate must be a self-motivated individual with an ambitious, growth mindset.

We are excited to offer an office assistant job opportunity with room for growth as a long-term member of our team; we invite qualified professionals to apply today!

Responsibilities & Duties

• Provide office support to faculty by maintaining office functions and performing routine clerical tasks
• Assist with organizing and managing files
• Assist with maintaining calendars to include the scheduling of appointments, meetings, or conferences
• Help to establish, maintain, process, and/or updates files, records, and/or other documents
• Professionally accept incoming calls, provide applicable information, direct calls to appropriate faulty member, and/or take messages
• Able to support management staff with research
• Duplicate/copy materials, prepare and transmit facsimiles/emails, and make outgoing calls as requested
• Receive incoming shipments, materials, and mail; ensuring that proper faculty is notified upon arrival, item(s) received are in good condition (not damaged/missing), and then stored or delivered to appropriate location/faculty member.
• Operate computer to draft basic correspondences, enter data, and print letters, labels, reports, and/or other materials
• May perform various routine errands, as required
• Undertake additional, miscellaneous office related tasks, as required
• Achieve organizational goals while upholding standards and best practices

Preferred Qualifications & Skills

• Able to follow instructions well
• High School Diploma or GED
• 1-2 years’ experience in office management preferred but not required if qualified individual is eager to learn and grow in the office environment
• Able to work well on a team
• Able to work independently upon instruction
• Able to prioritize tasks and assignments
• General understanding of office duties and functions
• Proficient computer skills with experience of Microsoft Office products and other business-related software
• Strong interpersonal communication skills
• Good verbal, written and presentation skills
• Skilled in the use of operating basic office equipment
• Able to pass a drug screen and background check
• Clean driving record

Job Types: Full-time, Part-time

Pay: $14.00 - $16.00 per hour

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Upper Marlboro, MD 20772: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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