Office Administration (Matagorda / Bay City, Tx)
Job description
COMPANY OVERVIEW
To deliver superior turnkey Construction services-planning, design, manufacturing, and installation- to our clients executing our highest levels of Safety, Quality, Productivity, Schedule, and Budget standards. We strive to provide our employees with a safety-driven work environment and establish a culture of caring emphasizing integrity, accountability, superior work ethic, professional development, and family values
JOB OBJECTIVE
The Office Administrator will perform a variety of tasks related to the maintenance/processing of payroll and invoicing and occasionally assist with the tracking and forecasting of costs related to individual projects.
KEY ACCOUNTABILITIES
Project accounting support- Contract Review
- Project setup
- Creating invoices and billing materials
- Checking financial statements/billing for inconsistencies or errors
- Reporting and implementation of specific requirements
- Carry out billing, collection and reporting activities according to specific deadlines
- Inputting payment history
- Basic math and/or bookkeeping skills
- Organization and time management prioritization abilities
WORKING RELATIONSHIPS
Internal: A/P and A/R, Procurement, Project Management
External: Approved Vendors
REQUIREMENTS
EXPERIENCE
- Minimum 2 years of related work experience in Billing Specialist role.
- Working knowledge of company computer systems and required software.
- Billing clients in ERP and various client systems a plus
- Proficient in Microsoft Word/Excel
- A/R Collections for multiple entities
KNOWLEDGE
- Communication skills: Excellent speaking and listening skills to share information effectively, while paying careful attention to concerns and questions from both internal and external stakeholders.
- Detail-oriented: Ensuring the workplace is compliant with financial standards and maintaining records timely and efficiently
- Interpersonal skills: For interacting with stakeholders while conversing and connecting with people from various backgrounds and experiences.
- Possess the ability to build rapport and trust with key clients, business leaders and team members
- Be positive, persuasive, open and expert with both internal and external stakeholders
- Ability to handle stressful, time sensitive and/or difficult conversations with stakeholders in a respectful and calm manner
- Proficient IT literacy (MS Office Suite)
PERSONAL ATTRIBUTES & CAPABILITIES
Contributes to building a positive team spirit.- Communicates changes effectively.
- Remains open to others’ ideas and tries new things.
- Adapts to changes in work environment.
- Balances team and individual responsibilities.
- Exhibits objectivity and openness to others’ views.
- Prioritizes and plans work activities.
- Uses time efficiently.
- Understands business implications of decisions.
- Aligns work with strategic goals.
- Conserves organizational resources.
- Ability to work well with internal and external customers
- Provide input into reports and presentations
EDUCATION/preferred REQUIREMENTS
High School Diploma or GED (required)
Associate or Undergraduate Degree in Accounting (preferred)
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