Requisition No: 795787

Agency: Military Affairs

Working Title: Military Records Technician

Position Number: 62000046

Salary: $31,200.00

Posting Closing Date: 04/26/2023

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000046

WORK LOCATION: Saint Augustine, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance
• Retirement Benefits
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

MINIMUM REQUIREMENTS:

• A high school diploma or equivalent; AND
• Two (2) years of professional administrative experience or related field.

DUTIES AND RESPONSIBILITIES:

• Research and process transactions in Integrated Personnel and Pay System to correct Data Quality Index errors for Enlisted and Officer personnel. Update Integrated Personnel and Pay System on all Soldiers for requested updates on a variety of transactions as required.
• Review and process requests for Federal Recognition and upload requests through eTracker for publishing of Federal Recognition order. Download orders from eTracker once published and update the Integrated Personnel and Pay System as required. Review and process Enlisted Promotion Selections (EPS) from start to finish in Integrated Personnel and Pay System Army (IPPS-A).
• Review and process Personnel Action Requests submitted through Reserve Component Automation System. Input, publish orders, and update Integrated Personnel and Pay System as required.
• Receive, review, and process requests for Military Occupational Specialty changes for Warrant Officers for Federal recognition. Update Integrated Personnel and Pay System as required.
• Compile and calculate military data to determine dates of vital importance throughout a Soldier's career, i.e., promotion service date, promotion eligibility date, DA Board consideration, mandatory removal date, etc.
• Process and review documents for electronic filing into Soldier's Personnel Electronic Records Management System (iPerms) ensuring all documents filed are accurate and correctly named as required.
• Maintain liaison with servicing data (DPI) processing facility and field managers of interfaced systems to include: (IPPS-A, SIBX, AX, iPERMS, eTrans, eTracker, AFCOS and Sharepoint Web, etc.) Assist in formulating and recommending programs and policies of the Directorate Branch and interprets and administers policies as directed. Carries out assignments given by the Branch/Deputy Branch Chief and acts for them during absences.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of basic arithmetic
• Knowledge of office procedures and practices
• Knowledge of the principles and techniques of effective communication
• Knowledge of standard office equipment
• Knowledge of basic filing practices
• Ability to remember numbers and details
• Ability to spell and locate information that is listed alphabetically and numerically
• Ability to follow office procedures and practices
• Ability to organize and file materials
• Ability to operate standard office equipment
• Ability to organize and maintain filing systems
• Ability to alphabetize and file
• Ability to perform basic arithmetical calculations
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Proficient computer skills to run various programs

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.