Medical Receptionist

OLE Health

Full Time

American Canyon, CA 94503

$21.00 - $24.36 an hour

Posted Today

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Job description

POSITION TITLE: Patient Access Representative I (Front Desk/Receptionist)

DEPARTMENT: Patient Access

REPORTS TO: Patient Access Supervisor

SUPERVISION GIVEN: None

LOCATION: on-site at American Canyon, CA

HOURS: 9am to 6pm

About OLE Health

Since 1972, OLE Health has provided comprehensive care to all individuals regardless of insurance or ability to pay. OLE’s Health offers primary care, dental, optometry, and behavioral health services and embraces a patient-centered model of care. By emphasizing care coordination across departments, as well as referral and enrollment services, we ensure all the patients’ health and well-being needs are met. OLE Health has seven clinics across Napa and Solano County and serves 40,000 patients annually.

JOB SUMMARY: The Patient Access Representative I is responsible for greeting patients in person or on the phone and driving a positive patient customer service experience. The Patient Access Representative will maintain a safe and clean reception area by complying with procedures, rules, and regulations and will also be responsible for maintaining continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

KNOWLEDGE OF WORK

Ability to work at multiple sites as needed and perform all necessary tasks

Knowledge of programs, insurances and access, eligibility guidelines and applications (including Medi-cal, CDP, CHDP, CPSP, Presumptive Eligibility, Family Pact, Sliding Scale)

Ability to recognize problems, collect data, and establish facts

Able and sensitive to the needs and situations of multi-cultural populations from a variety of income levels

Knowledge of customer service best practices

Ability to work in a fast-paced environment and multitask

DUTIES AND RESPONSIBILITIES

Creates and updates computerized patient records in the electronic health records system

Schedule appointments as needed, according to policies and guidelines

Capture patient demographic information, insurance information, structured data into Electronic Health Records with each patient encounter, scan all forms into Electronic Health Records as applicable and appropriately change check in status

Verify insurance eligibility through proper insurance variation systems and updating payor codes

Ensure required forms are completed and signed; provide assistance to patients in completion of applicable forms

Collect and post co pays, payments, existing balances, and provide necessary receipts

Reconcile monies with day sheet detail report and ensures safe keeping of all cash, checks and credit cards transactions received

Prompt follow up of telephone encounters/actions

Open incoming mail and process or direct as appropriate. Review and distribute incoming faxes, rerouting if necessary (at some locations)

Keep log of all patients given Presumptive Eligibility and submit to State on a weekly basis (Perinatal Services only)

Follow managed care procedures, as applicable to obtain authorization for services in order to ensure payment and reduce denials.

Attends routine department meetings, in service trainings, and other meetings as required to maintain professional growth and comply with the organization policy

Verify accuracy of information, obtain necessary consents, and documentation on all patients upon registration and scheduling.

Responsible for greeting patients professionally on the phone or in person and driving a positive and personal patient/customer service experience.

Provide assistance during training of the new staff.

Perform other duties as assigned

EDUCATION, EXPERIENCE, TRAINING

High School Diploma or General Education Degree required.
Bilingual (English/Spanish) required; written and verbal.
Entry level position; one year of experience in a healthcare setting preferred.
Strong analytical and problem-solving skills and attention to detail required.
Must certify and remain current in CPR certification.
Data entry skills, Microsoft Office, and Electronic Health Record system preferred.
Valid Driver’s license required.

BENEFITS

10 Paid Holidays

Vacation & Sick (16 days)

Medical, Dental, Vision

403(b) retirement plan with a 4% match

Tuition Reimbursement

Life insurance

Flexible Spending Account

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