You are known for your “can-do” attitude and capacity to go over and above. You appreciate the numerous facets of continuing medical education, and always deliver the highest level of service to members. Your passion for learning and your growth-mindset encourages you stay flexible and adaptable, while seeking ways to improve upon the status quo. You are initiative-taking, creative, and radiate credibility with all levels in an organization. You thrive on challenge and see it as opportunity to stretch and grow your abilities. You are known for your boundless positivity and your willingness to collaborate, while working in a dynamic team environment.

If this sounds like you, please read on!

The Education Coordinator provides support to the Education Manager and performs a wide variety of detailed administrative and computer-oriented tasks relative to the success of the Academy’s Annual Meeting, education and jointly-provided CME activities to ensure they meet ACCME accreditation standards. Provides related customer service, including problem-solving.

• Assists with design, development, and production of ancillary materials for meetings. This includes programs, agendas, signage, and event descriptions, as well as documenting processes and procedures. Develops and maintains appropriate files, manuals and timelines. Maintains a high level of skill with the word processing/spreadsheet programs available including proofreading/editing skills and the ability to set up formats. Communicates and coordinates with other departments regarding appropriate materials.
• Collects data and updates databases and dashboards to assist the Academy in tracking its education and joint providership data. Assists with overall coordination of technology data, social media, audience response systems, virtual meetings, and online web forms and surveys. Continually reviews current technology trends to keep the processes up to date. Supports approvals, edits/proofs, posts, and updates all content and associated links.
• Serves as first point of contact for general joint providership inquiries; communicates with planners to discuss the joint providership process as needed; reviews joint providership website to ensure current information is posted; acts as a representative of Non-AAOS sponsor area for AAOS transcripts.
• Maintains database and files for education and joint providership. Organizes records and updates information based on changes received from forms, applications, e-mails and phone calls; and provides Annual Meeting vendors with changes to data. Proofs, prepares and e-mails bulletins, and other communications as required. Provides customer service by answering questions, providing information by telephone, email, and/or by letter. Maintains the education and joint providership mailboxes. Prepares correspondence independently whenever possible, either by composing and sending replies or preparing drafts for supervisor, and coordinates mailings. Assists with answering general education and joint providership related inquiries. Serves as “point-of-contact” for questions from faculty, participants, volunteers, and societies seeking and obtaining joint providership. Conducts preliminary review of all incoming applications; requests additional information/documents as necessary.
• Prepares joint providership initial form, activity form and agreement for signature; monitors submission deadlines and follows up with joint providers as necessary; conducts preliminary review of all incoming pre- and post-session documents; tracks attendance statistics and other essential data necessary for ACCME compliance and reporting; tracks receipt of post-activity evaluation data for each activity.
• Assists in maintaining activity files and evidence to support ACCME accreditation compliance; coordinates information for annual PARS reporting to ACCME; Assists supervisor in preparing ACCME reaccreditation materials.
• Assists with proofing and updating Final Program education information and assembles all education mailings. Organizes annual meeting education applications, as well as maintains records of applications received.
• Collects, organizes and tracks forms received from faculty and participants. . Sends confirmation, provides meeting information, and responsible for education e-mailbox.
• Attends Academy’s Annual Meeting and assists Education team with faculty, participants, supervision of temporary staff, and assists as needed in the Headquarters Office and meeting rooms.

• Exemplifies the following essential values of the Academy:
• Teamwork: Effective collaboration and team-focus to solve complex problems and drive innovation.
• Empowerment: The authority, information, and skills to make decisions and drive results.
• Accountability: Ownership of process and results that drive decisions and ensure implementation.
• Mindset of Growth/Continuous Learning: Focused on and invested in self and staff development to become more adaptable, making the Academy more agile, innovative, and sustainable.

Travel:

• Up to 10 days per year

Qualifications:

Required:

• High School diploma or equivalent, plus at least 2 years of college
• 2 years’ experience in the meeting industry or in an office environment
• Above average ability in written and oral communication, interpersonal and organizational skills
• Strong accuracy and proof-reading skills
• Proficiency with Microsoft applications (Word, Excel, and Outlook), and databases.
• Proficiency with JotForm and Adobe.
• Ability to work under pressure.

Desired:

• Undergraduate degree
• Association experience
• CME and/or accreditation experience
• Personify database experience

If this describes YOU, please apply by sharing the following:

• Clearly communicate why you are the ideal candidate for this role, providing specific examples and experiences as proof points.

• Resumes must be accompanied by a cover letter with salary expectations to be considered.

Please note:

This position is based in Rosemont, Illinois and is open to applicants who are able to commute to one of this office.

AAOS requires all employees to be fully vaccinated against COVID-19. An applicant(i) who is disabled or who has a qualifying medical condition that contraindicates a COVID-19 vaccination, or (ii) who objects to being vaccinated on the basis of a sincerely held religious belief, observance or practice may request a reasonable accommodation. This determination will be made on a case-by-case basis and in accordance with applicable law and public health guidance. Any medical information concerning an applicant's disability will be treated as a confidential medical record in compliance with applicable federal, state, and local laws. Exemptions from the vaccine policy may also be provided to fully remote positions that do not involve any business travel or in-person work activities.