Job description
Position Summary:
IEM is looking to hire a
Full Time- Deputy Project Manager
s for our shelter operations and emergency response operations to fill our clients’ growing desire for mass care and shelter management initiatives in communities across the country.
Primary Location:
- Candidates can originate from anywhere in the 48 contiguous United States.
- As shelters open across the US selected candidates will be hired based on priority and proximity to those shelters.
- This position will require work to be conducted onsite and will require work on some weekends/holidays in excess of 40 hours per week with Over Time Pay.
- Jobs sites are subject to change or be added based on client needs and continued employment requires you to be able to work on site.
Travel Requirements:
- May travel between sites in any given area as well as travel to other shelters across the US to stand up other needs.
- Travel and other expenses are reimbursable in accordance with Federal Travel Regulations.
Essential Functions:
- Support the Project Manager in daily operation and all the roles and responsibilities listed for Program Management.
- Assist in coordination of daily activities related to personnel assignments, personnel tracking, equipment tracking, onboarding tracking, project-based training completion and tracking of personnel, communications, scheduling, supporting the completion of deliverables, and other senior-level support requirements of the Project Manager.
- Serve as a liaison between the Project Manager and Project personnel assigned to the operation for tracking administrative information such as rosters, contact information, and other information.
- Assist the review and finalization of project documentation such as contract deliverables, contract scope and costing information, contract accounting, purchase orders, invoices, and other requirements related to contract and subcontract requirements.
- Assist in compliance with standards of performance, safety policies, and procedures.
- Assist in human resources and management activities on the operational side of the programs and determine the staff needed to accomplish the operational tasks.
Current Knowledge, Skills, and Abilities:
- Experience managing congregate and or non-congregate shelters for populations at-risk, such as refugees, unaccompanied minors, and families seeking asylum status.
- Experience tracking and meeting shelter population requirements to be addressed on site via shelter staff or via external stakeholders such as case managers, mental health professionals, and other key resource and service providers for individuals and families living in a shelter environment.
- Proficiency utilizing software and technology solutions utilized in shelter operations.
- Experience opening, operating, and closing shelters.
- Working knowledge identifying stakeholders and facilitating with stakeholders to meet varying requirements of individuals and families within shelter populations with access and functional needs, language access needs, and other requirements.
Minimum Qualifications:
- Three (3) years’ experience managing Emergency Management Projects or managing congregate and or non-congregate shelters.
- Bachelor’s degree from an accredited college or university with a major in public administration, emergency management, business administration, or related field. An equivalent combination of training and experience may substitute for a degree.
- Have a current and valid driver’s license.
- Proficiency in standard office software
- Strong written and oral communication skills
- Excellent multitasking skills
- Ability to work under pressure with minimal supervision
- Excellent problem-solving skills
- Detail-oriented and highly organized
- Must be able to pass a Child Abuse background check, and all applicable state and federal criminal background checks.
- Must be eligible to work in the United States.
- Must provide proof of work eligibility status upon request.
Preferred Qualifications:
- Professional Registration or Certification including Project Management
- Bilingual English/Spanish
Benefits:
- 10 paid holidays
- Vacation Pay
- Sick Pay
- 401 (K) plan with matching
- Company paid STD and LTD
Why join IEM:
We are a woman-owned company in Emergency Management that embraces teamwork, collaboration, flexible performance, actionable solutions, and integrity/ethics. Our work touches everyone. We produce results that matter. Results that save lives – join us while we build a safe, secure, and resilient world.
Our culture:
IEMers believe in the greater good and it is our commitment to attract those who have excellent technical skills, creative minds, and innovative ideas to keep propelling us forward.
IEM is an Equal Opportunity Employer including Vets and Disabled:
We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
If you need reasonable accommodation for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from Human Resources.
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