Minimum Qualifications:

Bachelor's Degree in business or public administration, political science, or a related field required supplemented by two (2) years administrative experience in a governmental environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia Driver's License; must obtain and maintain a valid Notary Public Certification, and Certification by the International Institute of Municipal Clerks (IIMC) as a Certified Clerk (or have the ability to obtain certification within two (2) years of employment).

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Purpose of Classification:

The purpose of this classification is to perform operational and administrative support functions for the offices of Clerk to the Commission and the Board of Commissioners. Responsibilities include developing and preparing commission agendas, posting agendas to the County website, and preparing and preserving permanent records of Board actions. This classification is distinguished from Chief Deputy County Clerk in that this class provides administrative support and assists in the overall operations of the Clerk's Office, whereas the latter performs various managerial and administrative duties and collaborates with the Board of Commissioners and Clerk to the Commission in researching and writing public policy.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Performs a variety of record preparation and management functions: develops and prepares agendas and post agendas for Commission meetings; compiles, proofreads, edits, prints, and distributes agenda and post agenda minutes in accordance with procedural guidelines; prepares and/or edits correspondence requiring signature by the Clerk to the Commission; drafts and submits minutes of Board for approval; prepares and indexes current and historical accounts of meeting minutes for public inspection on county website; and updates records repository.

Prepares for and attends Board of Commissioners' (BOC) meetings and documents agenda actions: assists with equipment and supply set-up for BOC meetings; makes pre-meeting announcements pertaining to public comments and assists citizens with Speaker Cards; operates Minutes Plus during meetings; operates time clock to record debate times; and enters BOC meeting agendas into voting machine.

Administers budgets for Clerk's office and Board of Commissioners: monitors multiple budgets and makes budget adjustments; processes expenditures and purchase orders; develops budget reports for office and each member of Board; administers and reconciles PCARD procurement; and updates and submits monthly PCARD reports.

Administers contracts: processes contracts/agreement approved by Board; prepares documents for final execution; verifies agenda numbers, approval status, and accuracy of information provided; secures signatures, notary seals or other appropriate processes; supervises/participates in scanning, linking, and uploading of documents to records repository; and serves as liaison between contract initiation departments and Clerk's office.

Maintains County Board Management System (CBMS) information: updates and maintains information for appointees, points of contact, operating procedures and other information for boards/authorities/commission; administers Oath of Office to newly appointed County boards, commissions, and other authorities; maintains historical information for each entity; reports to Clerk and BOC on status of each board; ensures accuracy of entries to CBMS system; and prepares board appointments section of BOC agenda.

Performs a variety of administrative functions: identifies and applies for grants related to the historical preservation of records; provides Notary services as requested; assists with Travel and Training requests; administers Lobbyist Registration Program; receives registrations, payments of fees and collection of various forms/reports; assists with special projects, event planning, and coordination of internship programs; composes, edits and prepares reports, forms, and correspondence for review and signature; and distributes items by inter-office mail and US Postal Service.

Researches and compiles information requested by Board members, staff, and citizens: responds to Open Records requests; promotes retrieval of and accessibility of documents; certifies information as requested; compiles reports and spreadsheets as result of research as needed.

Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to the Fulton County Board of Commissioners, government processes, and requirements of the Clerk's office; reads professional literature; maintains professional affiliations; and attends meetings, workshops, hearings, and training sessions as required.

Additional Functions:

Serves as Clerk to the Commission in the absence of the Clerk and Chief Deputy Clerk as required. Performs other related duties as required.

Performance Aptitudes:

Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division. May include counting, recording of counts, and basic measuring.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.