Corporate Receptionist / Administrative Assistant
Full Time
New York, NY 10019
$65,000 a year
Posted
Job description
Compensation Type: Yearly Highgate Hotels:
Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com.
Location:
Highgate Corporate Office New York City, NY
Overview:
As the office expands, we are looking for additional associate to be part of Highgate Corporate Office. The Corporate Receptionist / Administrative Assistant plays a key role as administrative support to the senior leadership in the corporate New York office and is responsible for clerical, administrative and other duties to assist in the smooth operation to the overall operation.
Responsibilities:
- Answer multi-line telephone system, screen and direct calls in accordance with Highgate Standards.
- Take and relay messages in the reception area
- Greet persons entering organization and direct guests to correct destination
- General administrative and clerical support
- Typing, filing, faxing
- Notify proper personnel of overnight deliveries
- Maintain conference room calendars and maintain company extension list
- Tidy and maintain reception area and conference rooms
- Proficient in Word, Excel, PowerPoint and Outlook
- Manage Microsoft Outlook for Senior leadership to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notes
- Filing to include electronic, hard copy and email.
- Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
- Assist with managing and track internal and corporate deadlines for the office.
- Assume responsibility for and execute special projects
- Sort incoming mail, create a log of all checks received and fill out deposit of checks
- High School diploma or equivalent required and/or experience in a corporate office or a related field preferred.
- At least 2 to 3 years of progressive experience in a hostpitality, corporate or related field preferred.
- Computer knowledge/skills required.
- Flexible and long hours sometimes required.
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
- Ability to write reports and business correspondence.
- Maintain regular attendance in compliance with Highgate Standards, as required by scheduling, which will vary according to the needs of the corporate office.
- Maintain high standards of personal appearance and grooming
- Maintain a warm and friendly demeanor at all times.
- Receptionist, Administrative, and/or HR experience is a plus
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software applications
- Maintain a warm and friendly demeanor at all times.
- Maintain high standards of personal appearance and grooming.
- Must be able to maintain confidentiality of information.
- Perform other duties as requested by management
Salary : $65,000 + Benefits and Bonus.
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