Job description

Third Future Schools seeks an experienced and knowledgeable Chief Financial Officer (CFO) who will lead and manage all budgeting, daily accounting operations, audit, compliance, and monthly/annual financial reporting for a high performing charter school network currently serving five schools in Colorado and Texas with expansion opportunities in other states currently in progress.

In collaboration with the CEO, the CFO is responsible for financial functions and business operations within Third Future Schools. The CFO is responsible for all aspects of finance, accounting, and grants management.

The CFO is hired, supported, and evaluated by the CEO.

Responsibilities:

• In collaboration with the CEO, support the development of a strategic financial plan reflecting educational priorities and sustainability.
• Work closely with the CEO throughout the annual budget and forecast processes.
• Provide recommendations to refine and maintain financial models with input from the leadership team that will inform both near term and long-term decision making by.
• Support the acquisition and planning for new facilities and capital budgets, determining cost-effective solutions related to the expansion of the network in multiple states.
• Manage and develop competencies of the regional finance team members within the department.
• Serve as a thought-partner to the leadership team in all aspects of financial decision-making through strong budgeting processes, financial reporting, and analysis.
• Support Third Future Schools’ directors and managers with the training, tools, and supervision needed to effectively manage financial operations within their departments.
• Supervise and execute on network-wide financial policies and accounting practices to ensure continuous compliance in all aspects of financial reporting.
• Ensure high levels of customer service to internal and external stakeholders.
• Support the process of setting compensation for new and returning hires.
• Maintain a nuanced understanding of laws and regulations pertaining to school finance and business operations in Colorado and Texas as well as prospective states for expansion.
• Make recommendations for policy changes as needed.
• Maintain a comprehensive and accurate system of accounting policies and procedures.
• Ensure forms, templates, and one-pagers stay updated as needed.
• Provide training on new or evolving policies as needed.
• Oversee the month-end and year-end closing process.
• Ensure the day-to-day financial activities are completed accurately, timely, and in compliance with state and federal rules.
• Maintain a well-documented system of accounting policies and procedures consistent with GAAP, GASB, and/or FASB, and EDGAR as applicable for a non-profit public school.
• Manage cash collection procedures and ensure policy adherence.
• Oversee credit card processes, including balance availability, limit increases, fraudulent activity, issues and/or problems.
• Manage the accounting system, general ledger, accounts payable system, and independent contractor invoicing system and ensure it is meeting the needs of the network.
• Ensure acceptable cash balances in each bank account and make transfers as needed.
• Provide training to end users on Third Future Schools’ financial and invoicing systems and accounting policies and procedures, chart of accounts, etc.
• Manage the annual financial audit and 990 tax process for all schools.
• Process adjustments and other journal entries as needed.
• Maintain and manage fixed assets in the financial system.
• Maintain an orderly accounting filing system.
• Maintain a system of controls over accounting transactions.
• Research and resolve transaction errors and re-class as needed.
• Manage inter-organizational transfers and reporting.
• Review and approve accounts payable and accounts receivable batches prior to posting and processing.

Payroll

• Ensure monthly payroll entries and adjustments, salary allocations, and payroll/ benefits/PERA/TRS/payroll tax import and journal entries are complete and accurate.
• Review and verify late start, transition, payout, and FMLA worksheets.
• Approve payroll before submission.
• Ensure the active employee list ties to the active budget.
• Manage annual processing of W-2s and 1099s.
• Process quarterly filings such as 941s and Employment Security reports.
• Coordinate with the Human Resources Specialist on payroll related issues, procedures, and policies as needed.

Audit and Compliance

• Actively monitor encumbered grants and work with entities to ensure maximum benefit for students.
• Coordinate the provision of information to external auditors and ensure accuracy of data and information for the annual audit and grants audits.
• Conduct periodic internal audits to ensure compliance with cash, grant accounting, and accounts payable/receivable policies and procedures.
• Manage commercial banking relationships and monitor cash and debt levels.
• Comply with local, state, and federal government reporting requirements and tax filings.
• Safeguard assets and ensure accurate and timely recording of all transactions by implementing disciplines of internal audits, controls and checks across all departments.
• Provide assistance with other mandated state reports.

Grants Management and Administration

• Support grant reporting and provide information and backup documentation as needed.
• Work with the leadership team and school-based staff to track spending against restricted grants to ensure maximum benefit and appropriate spending.
• Ensure capital loan and grant reporting is accurate and meets the needs of the internal and external stakeholders.
• Ensure correct coding and entries.
• Be responsive to philanthropic, state, and federal financial requests and provide support to the Cabinet members.

Performance Management

• Build strong teams characterized by collaboration, professionalism, accountability, and ownership.
• Manage and develop competencies of finance team members.
• Support Third Future Schools’ directors and managers with the training, tools, and supervision needed to effectively manage operations within their department or school.
• Manage the creation and implementation of professional growth plans and performance improvement plans for finance team members.
• Use data to drive the continuous improvement of professional development.

Leadership

• Serve as an effective Third Future Schools’ ambasador striving to live as a servant leader with a growth mindset, exceptional integrity, and a commitment to the success of all students, staff and families.
• Support the Third Future Schools core values with integrity
• Model being a servant leader and effectively lead adults to accept and demonstrate that his or her actions, decisions, and behaviors can affect student learning, the success of others and the network.
• Ensure meetings are necessary, valuable for participants, and always intentionally designed to aid in the achievement of network and campus goals.
• Develop and communicate strategic systems and vision, and build a plan to achieve that vision.
• All other duties as assigned.

Qualifications

• Bachelor’s degree in Finance or Accounting required; MBA and/or CPA strongly preferred.
• Five to ten years of experience in an accounting role with a successful track record; prior nonprofit, fund accounting, and/or K-12 education experience is preferred.
• Proficient in MS Excel and other MS products.
• Technology savvy to efficiently and effectively manage data for financial reporting.
• Demonstrated success in developing and monitoring systems to manage internal operations and processes to meet monthly, quarterly and annual deadlines.
• Ability to anticipate the infrastructure and systems needed in a growing multi-entity nonprofit.
• Savvy analytic and problem solving skills.
• Strong organizational skills and attention to detail.
• Strong time management and ability to prioritize.
• Strong judgment and decision-making skills.
• Flexible and strong ability to multitask.
• Goal and deadline-driven.
• Team-player capable of working both collaboratively and independently.

Job Type: Full-time

Pay: $170,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Austin, TX 78744: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• CPA (Preferred)

Work Location: One location

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