Job description
TITLE: Chapter Housing Coordinator
DATE: June 1, 2023
STATUS: Part-time-Less than 30 hours weekly
The chapter housing coordinator is responsible for assisting the director of chapter housing, and the chapter housing department, in all aspects of Kappa Delta chapter housing, including administrative duties, project and data management, collegiate facilities support, policy, procedure and risk management support, financial and legal support, and communication. The chapter housing coordinator works with headquarters staff and volunteers to ensure that Kappa Delta chapter facilities are safe and relevant for today’s collegians. They may also travel as necessary to visit chapter facilities and attend conferences and training.
Essential duties or functions:
Administrative Support
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Coordinate and maintain logistics, meeting agendas and minutes for all department meetings.
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Maintain records, agendas and meeting minutes for the Chapter Housing Committee and Nautilus Management Board.
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Support collegiate facility staff members on strategic priorities.
Project and Data Management
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Coordinate projects related to department and organizational strategic priorities, including collegiate facility analyses, property management support services, and short-term support plans.
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Maintain current collegiate facility information in our housing database.
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Maintain current and accurate records for housing governing boards, including meeting minutes and other actions.
Policy, Procedure and Risk Management Oversight
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Oversee Kappa Delta insurance policies and procedures.
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Stay current on all student housing, risk management and facility management trends and best practices.
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Attend industry conferences and training such as MJ Housing Forum and MJ Housing Forum on the Road, and other continuing education opportunities.
Financial and Legal Support
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Provide university-housing agreement support in collaboration with our National Panhellenic Council (NPC) partners.
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Serve as a resource for chapters and house corporations for our accounting management system (Billhighway)
Communication
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Provide department communication support for collegiate, parent, alumnae and volunteer audiences.
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Write articles or other publications related to collegiate facilities.
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Collaborate with the communications department on other projects related to collegiate facilities.
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Provide support to Nautilus Management, Inc., Kappa Delta’s national house corporation, on facility operation communication.
Requirements
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Bachelor’s degree
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Excellent written and oral communication skills
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Expertise in Microsoft Word and PowerPoint
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Strong project management skills
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Strong problem-solving and critical-thinking skills
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Organized and detail-oriented with a passion for accuracy and quality
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Ability to set priorities, meet deadlines and manage competing demands for time
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Able to work independently; self-motivated
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1-2 years relevant business, financial, or management experience
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Ability to understand and discuss basic legal and financial documents
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Demonstrated ability to build strong working relationships at all levels and to interact professionally with volunteers, collegians, alumnae, vendors and partners
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Physical and Environment Requirements -
Position may require prolong periods of sitting.
Must be able to operate a computer and navigate applications with a smart phone, computer, and or tablet. Must be able to walk or stand for extended periods when in the field Some travel may be required: Sorority conferences, convention, training and interfraternal conferences as budgeted. Chapter travel and training visits as determined by the chapter support plan or at the request of the university. Quarterly department trips to Memphis as budgeted.
Must be able to use hand and arms for repetitive movement such as movement of wrists, hands, and fingers while typing.
Must be able to converse with colleagues via phone and computer programs.
If working remotely must have a quiet full-time office space and sufficient internet connection
Please note: Job responsibilities and tasks are subject to change based on the needs of the organization and at the direction of the supervisor or executive director.
For immediate consideration, please submit :
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Cover letter detailing why you'd be a good fit for this role
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Resume
Compensation is commensurate with experience.
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