POSITION SUMMARY

The Business Office Coordinator is responsible for assisting the community with business administration, human resources and system related business processes such as:

• Payroll & Human Resources Administration
• Recruitment Administration and Process
• Information Monitoring / Process and Systems
• Financial Systems Close and Management
• Business Processes-Key Controls
• Technical / Professional Knowledge
• Quality Assurance

JOB RESPONSIBILITIES

• Creates and maintains team member personnel information in ADP Workforce Now.
• Ensures team members follow Federal, State, Local and Chestnut Ridge timekeeping policies by recording/punching hours worked
• Processes payroll and follows established business processes processing activities; submits accurate biweekly payroll by established schedule
• Coordinates, maintains and updates team member benefits administration and is a resource to direct team members for answers and resolutions
• Completes payroll processing
• Processes and manages unemployment and worker's compensation claims and updates claim activity as necessary
• Clearly communicates & conveys information, ideas through a variety of messages that engage the audience
• Champions the team member on-boarding and welcome orientation process, maintains personnel files and binders according to Federal, State regulations and Chestnut Ridge policy
• Partners with leadership team by championing the overall recruitment process, processes candidates in the ADP system, performs background screenings, license verifications and other required screenings/verifications per Federal, State, Local regulations and Chestnut Ridge policy
• Maintains training compliance and records, performance appraisal records and ongoing data entry
• Sets up ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting
• Understands and utilizes financial data and tools to accurately reflect the business performance
• Follows monthly accounting calendar and scheduled tasks to ensure all financial data expectations and deadlines are met

EXPERIENCE & QUALIFICATIONS

• Associate degree or Bachelor's degree preferred or a minimum of two (2) years experience in business finance/accounting AND two (2) years' experience in a human resource generalist role
• Competent in organizational, time management skills
• Supervisory and management experience including hiring staff, coaching, performance management daily operations
• Ability to handle multiple priorities
• Ability to delegate assignments to the appropriate individuals based on their skills, roles and interests
• Possess written and verbal skills for effective communication and the ability to facilitate small group presentations
• Demonstrates good judgment, problem solving and decision making skills
• Demonstration of excellence in computer skills, Microsoft Office (Windows, Outlook, Excel) and Chestnut Ridge applications with the ability to learn new applications