PURPOSE OF THE POSITION

• Coordination of clerical and administrative support functions required for the accomplishment of the School’s program and administrative objectives.
• Provide leadership and support to department staff. Act as primary resource and contact for the Dean’s Office, and the School of Nursing faculty and staff on issues related to a wide variety of campus policies and procedures.
• Coordinates operational and procedural functions and develops and recommends process improvements. Provide solutions to school leadership. Make decisions regarding daily operations of the school in consultation with the director and other school leadership.
• Provide administrative assistance and support to school’s director and other leadership on all aspects of school operations.
• Support office staff in assisting students requiring complex individual attention by solving problems, diffusing anxiety, and/or directing students to other offices for assistance.
• Update and coordinate with the director and appropriate faculty, the General Catalog and Graduate Bulletin revisions.
• Coordinate and provide administrative support for student evaluation processes.
• Oversee the collection and posting of syllabi.
• Convey accurate information, including policies and procedures to faculty, staff and students.
• Process required Board of Registered Nursing (BRN) forms for all SON faculty
• Maintain all SON faculty compliance files and ensure current licensure, certification, BRN approval and updated CVs.
• Oversee SON website to ensure content is updated and current
• Create and maintain lecturer personnel action files for department, following guidelines from Faculty Advancement.
• Establish and maintain positive working environment and relationships with all units of the College, and with other administrative offices in the University, including faculty, staff, students, and the public.
• Follow-up on all tasks and responsibilities delegated to other staff members to ensure completion and timeliness.
• Processing of student worker hiring documents and monitoring of school wide Student Assistant monthly time. Monitor student assistant funds and balances.
• Oversee all aspects of the interviewing, hiring, training and supervision of administrative staff and student workers. Monitor monthly time and labor.
• Other administrative duties as assigned by director.

• Creation and input of class schedule. Coordinate with other administrative and student services staff to ensure placements are approved and coordinated with the class schedule.
• Distribute special studies schedule numbers and add codes. Monitor requests for schedule numbers from faculty.
• Track and analyze changes in enrollment demand during registration. Monitor FTES and targets.
• Monitor course enrollments for class size.

• Assigned Time requests,
• Supervision reconciliation,
• Faculty Assignment by Department (FAD) reports and

• Assigned Time Evaluation documents.

• Prepare documents (ATF, STC, Grant Workload Forms, etc) for faculty appointments. Requires high level of knowledge regarding policies and procedures related to faculty appointments and order of hire requirements.
• Document processing related to sabbaticals, leave of absence, and retirement requests.
• Coordinate adjunct appointment process.
• Ensure campus policies regarding human resources are followed within the school.

• Responsible for oversight and reconciliation of school’s budgets. Ensure accurate budget spreadsheets are maintained for all accounts.
• Responsible for SDSU Research Foundation reconciliations
• Remain current with campus and CSU fiscal policies and procedures. Works with other staff and managers to determine appropriate funding source when necessary.
• Ability to follow campus travel policy and procedures.
• Oversee proper use of Procurement Credit Card accounts.
• Provide assistance and guidance to administrative staff to ensure budgetary controls.

• Maintain currency with the University, College and School policies and procedures for the RTP process and be able to apply guidelines.
• Works closely with School’s Personnel Committee and Director regarding policy, procedures and timelines.
• Duties in support of the RTP process include attendance at University meetings detailing RTP policy and procedures, assist in evaluation of all incoming documentation to be sure it meets policies and deadline, monitor deadlines at each stage of the process, and maintain written and oral communication with School Committee Chair and Director.

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Ability to draft and compose correspondence and standard reports.
• Thorough mastery of English grammar, punctuation, and spelling.
• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to effectively write and present own reports.
• Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Ability to use negotiation and persuasion skills to achieve results and expedite projects

• Working knowledge of budget policies and procedures.
• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
• Expertise in using office software packages, technology, and systems.

• Imperial County resident.
• Experience coordinating administrative support functions for a group.
• Minimum of three years of experience as lead and/or supervisor.
• Experience working in a large, complex organization such as a higher education, public agency, government, military, or health care setting.
• Experience with development, coordination and tracking of complex budgets

• The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer