Job description

TRIO Upward Bound Math and Science (UBMS) is seeking an Administrative Specialist for their program. This position will focus on improving the productivity of the UBMS program. This role will focus on answering phones, ordering program supplies, helping with coordination of program activities, as well as budget and paying program bills. support staff as needed , work with grad assistants to work on website for program. supproting program with other additioanl activies and events.

Summary of Responsibilities

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements. May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of office supplies and equipment.
May be assigned to lead, assist, coordinate or support special projects as needed,

Requirements

• High school diploma or equivalent by hire date.
• Two (2) years of experience in general office, clerical, administrative support or related field.
• Ability to prepare or assist in the preparation of budgets, grant applications, proposals, status reports, and/or financial statements.
• Ability to coordinate, attend, prepare materials for, and/or take minutes at meetings and special events.
• Ability to identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors, and staff.
• Ability to order and maintain a sufficient inventory of office supplies and equipment.
• Ability to be assigned to lead, assist, coordinate or support special projects as needed.

Physical Requirements

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information. Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.

Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Job Type: Full-time

Pay: $28,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Wichita, KS 67260: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• This position is grant-funded, and the available salary for this position is $28,000. By replying "yes," you are stating that you understand that this salary will meet your needs and is not negotiable.

Experience:

• general office, clerical, administrative support or related: 2 years (Required)

Work Location: One location

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