The State of Nebraska offers excellent benefits, including: 13 paid holidays, generous sick and vacation leave accruals to start out, a retirement plan with a State match of 156%, health, dental, vision and life insurance options ($20K basic life insurance at no cost and the State pays 79% of health insurance monthly premiums), short and long-term disability, dependent and flexible spending accounts, flexible work schedules, telework possibilities, Deferred Compensation Plan, Military Spouse Transition Program, Veterans Preference, Public Service Loan Forgiveness Program (PSLF) through the Federal government, Leave Donation Programs, Teammate Discount Program, community college benefit for children of state teammates, free parking, job stability...plus more!

On July 1, 2023 the minimum salary for this position will be adjusted upwards by 5%.

Location: Construction and Facilities Management Office, Joint Force Headquarters, 2433 NW 24th Street, Lincoln NE

Serves as the point of contact for the Construction and Facilities Management Office. Performs day-to-day administrative functions.

Acts as a liaison with other departments and outside agencies, including high level contact at National Guard Bureau.

Handles confidential and non-routine information and explains policies when necessary.

Responds to a high volume of requests for information.

May request and coordinate military air flights, flight times and manifest information through aviation.

Plans, organizes, and implements work assignments in various administrative service areas such as accounting, budgeting, grants, contracts, personnel, legislation, public relations, or in program operational and interagency/intergovernmental liaison areas, of the employing agency or an assigned function to meet goals and objectives.

Advises senior administrators and managers and other employing agency employees and external persons on matters pertaining to substantive program-administrative functions and processes to provide interpretations of the agency's or assigned function policies and procedures and to intercept and/or mitigate adverse reactions, concerns, or pressures.

Designs work procedures and operations to be used by program-administrative staff to ensure the proper use of staffing, equipment, information, and material resources.

Coordinates workflow and schedules office operations/support staff activities to facilitate the management of assigned program technical operation.

Determines applicability of and explains policies, procedures, and processes pertinent to program and/or administrative functions to agency employees, state and local officials and employees, and the public to answer their inquiries and to facilitate proper application of these directives and processes; evaluates policies, procedures, and processes and applies them to situations to make determinations.

Conducts surveys and literature searches and examines existing files/records to gather data for analysis; consolidates and evaluates data, summarizes results, and prepares non-standard written reports that include findings, conclusions, and recommendations.

Investigates operational problems and recommends corrective actions such as policy, process, or procedural changes, forms revision, shifts in work distribution, and changes in organizational structure to increase the efficiency and effectiveness of work activities.

Drafts policies/procedures and makes revisions if laws/regulations change; monitors the program's compliance with rules/procedures and goals/objectives established by the manager/ administrator; assumes hands-on program responsibility/accountability.

Develops and implements monitoring/evaluation procedures to oversee the effectiveness of the program-administrative processes and to identify any associated problems.

Represents the immediate supervisor at task force, management team, inter-agency, commission, council, and board meetings to relay the supervisor's position on given issues.

Schedules and organizes complex activities such as meetings, agendas, travel, conference, departmental activities.

Maintains CFMO calendars, schedules meetings and reserves conference/classroom spaces.

Prepares documents to pay vendors, employee expenses or other state agencies.

Assists with bi-weekly payroll timesheets, reviews and coding of.

REQUIREMENTS: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

PREFERRED: Experience in PFC/Enterprise One and State Accounting preferred. Excellent communication skills are highly desired. Experience with data/information management; web site management, data storage and/or cloud experience is preferred.

OTHER: Background check will be required.

Knowledge of federal and State laws and regulations governing work assigned; office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems.

Ability to interact with immediate supervisor and senior managers, employees, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain agency goals; apply management practices, techniques, and methodologies to assigned activities; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to managers and groups; learn the structure, functions, goals, and policies of the employing agency.