Administrative Specialist
Job description
SALARY: The salary range for this position is $54,602.64 to $88,562.53 for Schedule A, and $54,602.64 to $84,134.41 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
Under the general direction of the Court Executive 2b (Operations Division Manager) or other supervisory personnel, the Somerset/Hunterdon/Warren Vicinage is seeking a professional who is a highly motivated self-starter. The selected individual must possess administrative and leadership skills, excellent writing and verbal communication skills, have a high attention to detail, be extremely well organized and customer service oriented and have the ability to multitask. The selected individual will be responsible for acting as a lead team member to provide support to management in multiple areas of the Operations Division, including but not limited to, our Continuity of Operations Plan, emergency evacuation plans, security related incidents, project management, renovations, space planning, overseeing health and safety audits, coordinating staff relocations, and providing appropriate response to remedy complaints and/or referring to appropriate entity for resolution. The selected individual will be responsible for communicating and establishing working relationships with state agencies, Judges, Sheriff’s office, management, and outside vendors and agencies; providing logistical coordination and support for jury trials and special court events; maintaining and creating standard operating procedures, conducting quantitative or qualitative research, preparing reports and proposals; maintaining our divisional SharePoint site, coordinating transcripts/audio requests, coordinating interpreting services and providing training for Vicinage staff as needed. The selected individual will be responsible for providing guidance to staff on technical matters, coordinating work among team members, analyzing work processes/methods, establishing workflow systems/procedures, evaluating program/unit/team performance, giving advice/assisting staff with work in progress, and performing other operational and administrative duties as assigned.
Proficiency in Microsoft Office including Publisher and Visio is helpful; experience with CAD helpful. Performs other Operations related duties as required.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Graduation from an accredited college or university with a bachelor's degree and three years of professional experience in purchasing, facilities management, operations management, records retention, transcript services, jury management, statistical reporting, investigations and/or library administration.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-855-524-5627 (toll free call)
Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)
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