Lewis Mason Thurston Area Agency on

ADMINISTRATIVE SECRETARY (Operations)

FLSA Status: Overtime Eligible/Non-Exempt
2022 Salary Range: $41,904 - $55,728 Annually, DOE

Reports To: Deputy Executive Director
Supervisory Responsibilities: None

JOB OVERVIEW
Provides secretarial and administrative support to staff of the Area Agency on .
Provides reception back-up and interacts with members of the public and community
professionals.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES (May vary by position)
• Performs various administrative duties, such as arranging meetings, itineraries

and calendars; researching and formulating recommendations on procedures,
products or services; running errands; and coordinating services or programs
with outside firms and agencies.

• Assists with staff travel arrangements in coordination with the Executive

Assistant.

• Receives incoming telephone calls and mail, screening, routing and referring to

staff, other departments and agencies.

• Provides back-up to the Executive Assistant in support of Council of

Governments and Advisory Council meetings.

• Provides support for the agency website and social media accounts, in

coordination with the Executive Assistant and the Computer Systems Specialist.

• Composes and/or does layout of newsletters, brochures, advertisements, or

other publicity projects, in support of agency staff and programs.

• Coordinates and oversees large mailing and printing projects.
• Composes correspondence to members of the public or other agencies and

professionals, in support of agency staff and programs.

Lewis Mason Thurston Area Agency on
Revised 8/2022

• Prepares reports and correspondence using Microsoft Office Suite
• Provides assistance to other staff regarding use of standard software.
• Maintains agency supply inventory.
• Organizes and files documents, correspondence or other records.
• Writes receipts for incoming payments and donations.
  

OTHER JOB FUNCTIONS (May vary by position)

• Serves as backup to technical or support staff as needed.
• Other duties as assigned.

DISTINGUISHING FEATURES
Works under general supervision, handling many details with initiative and frequently
decides on appropriate action within established procedures.

policies

position; however, at the discretion of LMTAAA, other related experience may be
substituted for applicants who have a Bachelor’s degree or college credit.

WORKING CONDITIONS
• This position requires an ability to perform office functions in a hybrid work model,

which includes working two days per work week in a designated Agency office and
the remainder of the week in a designated home office. Work is generally performed
indoors in an office environment, from 8:00 am to 12:00 pm and from 1:00 pm to
5:00 pm, Monday through Friday.

• May be required to pick up and deliver items, travel to meetings, and operate

personal automobile.

Lewis Mason Thurston Area Agency on
Revised 8/2022

• Reasonable accommodations will be made to enable individuals with disabilities to

perform the essential functions of this position.

DISCLAIMERS
The statements contained herein reflect general details as necessary to describe the essential functions
and core competencies of this position, the level of knowledge and skill typically required and the scope
of responsibility. This job description, while comprehensive, should not be considered an all-inclusive
listing of work requirements or tasks. Individuals may perform other duties as assigned.

LEWIS MASON THURSTON AREA AGENCY ON AGING IS AN EQUAL OPPORTUNITY EMPLOYER AND IS
COMMITTED TO WORKING WITH ITS EMPLOYEES TO REASONABLY ACCOMMODATE THEM WITH THE
PHYSICAL ASPECTS OF A POSITION. QUALIFIED APPLICANTS ARE CONSIDERED FOR EMPLOYMENT
WITHOUT REGARD TO RACE, CREED, RELIGION, COLOR, AGE, SEX, NATIONAL ORIGIN, MARITAL STATUS,
VETERAN STATUS, SEXUAL ORIENTATION, OR THE PRESENCE OF ANY SENSORY, MENTAL, OR PHYSICAL
HANDICAP, OR ANY OTHER PROTECTED CHARACTERISTIC AS OUTLINED BY FEDERAL, STATE, OR LOCAL
LAWS.

Lewis Mason Thurston Area Agency on
Revised 8/2022