Job description

Town of Becket Job Description

Administrative Assistant to the Planning Board, Part-time/non-benefitted position

JOB SUMMARY: The Town Administrator appoints the Administrative Assistant to the Planning Board and under the general supervision of the Town Administrator, operates at the Town Hall

to provide clerical and administrative support to the Planning Board as follows:

· Provides information to interested parties on requirements for appeals/permits to the Board. Provides forms and answers questions about the appeal/application process.

· Accepts applications from the Town Clerk.

· Makes copies of the material to be considered by the Board and provides the members with copies as required.

· Sets up the schedule of meetings of the Board and posts the meetings as required by law.

· Arranges for the use of the meeting room or another appropriate space for the meetings and unlocks the Town Hall exterior doors at the appropriate time with the use of an assigned key.

· Determines who needs to be notified of the meeting and notifies parties in advance as required.

· Prepares agenda and other documents requested by the Board chairperson or members.

· As required, prepares packets of advance material for distribution to the Board members and ensures delivery of packets to the members.

· Attends meetings and takes complete and comprehensive minutes of the proceedings. Answers questions during the meetings from the minutes to clarify the proceedings.

· Records votes taken during meetings.

· Publishes the minutes in a timely manner as required by law.

· Distributes the results of the Board decisions to the applicants.

· Establishes and maintains orderly and complete files of material and meetings of the Board, ensuring that all material is maintained in a legally compliant manner and is available to the public as required.

· Answers questions from Town of Becket officials, other Town employees or interested outside parties regarding the work and decisions of the Board. Prepares and provides copies of material requested from the files of the Board.

· Prepares and implements purchase orders required for the work of the Board.

· Prepares input on budget requirements for the Board and provides the information to the chairperson of the Board.

· Additional duties as determined by the Town Administrator.

POSITION REQUIREMENTS

Abilities

· Preferred knowledge of the laws, ordinances, and other regulations governing municipal operations or ability to acquire within one year of accepting job.

· Knowledge of office procedures, practices and equipment, including Microsoft Excel, Outlook and Word.

· Attention to detail and accuracy.

· Ability to record and publish accurate, complete and comprehensive minutes in a timely manner.

· Proven ability to interpret and respond to questions in accordance with laws, regulations, and policies.

· Proven communication skills in dealing with a number of different groups as shown through successful experience in other related jobs.

· Ability to set priorities and accomplish a number of tasks in a compressed period of time.

· Job requires attendance at meetings at night and other times that are not standard business hours. Must be able to set personal schedule to fulfill the obligations of these meetings.

Education

· Preferred: Associate's degree from an accredited college with major in business, or related field or demonstrable equivalent knowledge through directly related experience in business administration, public administration or related field.

· Required: Business School certificate, Associates Degree or demonstrable equivalent experience.

Experience

· Three or more years of verifiable work experience in a related field of a similar complexity and level of responsibility with required knowledge and abilities.

Job Type: Part-time

Pay: Up to $17.50 per hour

Schedule:

• 8 hour shift
• Day shift
• Evening shift

Ability to commute/relocate:

• Becket, MA 01223: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

jjbodyshop.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, jjbodyshop.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, jjbodyshop.com is the ideal place to find your next job.