Job description

Administrative Assistant II
NTT DATA - Bloomington, MN
Full time, temporary (12+ months)
Start date: ASAP
Pay rate: $26.37/hour
Hours: M-F 40 hours/week

Position Summary :
The Administrative Assistant is responsible for providing administrative support to the Trade Relations team in our Bloomington, MN office. Duties are complex in nature and involve access to confidential information as well as normal administrative activities such as scheduling meetings, making arrangements for meetings inside and outside the company, making travel arrangements, reporting expenses, and coordinating activities across several departments.

This position requires you to be full time in our office in Bloomington, MN.

Additional Responsibilities:

• Assists in the daily business of management, which includes general office work, scheduling, answering phones, and sorting mail, orders office supplies.
• Performs a variety of administrative duties for management dealing with confidential and complex matters.
• Coordinates the efficient operation of the office by maintaining confidential and general files, ordering supplies, maintaining manuals
• Registers and greets guests, opens office doors for guests and caterers, schedules conference rooms, creates visitor badges, escorts vendors, sets up and cleans up conference rooms, delivers food and/or documents to meetings.
• Coordinates and completes associated new business reports.
• Researches, prepares, and edits reports and presentations.
• Schedules and coordinates meetings and travel arrangements
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Performs other duties as assigned, occasional after hours work may be required.

Required Qualifications :

• 3+ years of Administrative Assistant experience.
• 3+ years of Microsoft Office experience.

Preferred Qualifications :

• 3 or years of prior Administrative Assistant experience for senior management (Director level or above) in a high paced environment is strongly preferred.
• Prior project management experience
• Ability to establish WebEx | TEAMS meetings
• Excellent PC aptitude with demonstrated experience using Microsoft Office Products, including Office, Word, Excel and PowerPoint.
• Superior typing skills.
• Ability to work collaboratively with other administrative assistants both inside and outside the company.
• Superior verbal and written communication skills.
• Proven ability to maintain confidentiality.
• Proven ability to exercise sound judgment.

Education :

• Verifiable High School diploma or GED or equivalent work experience
• Bachelor’s Degree Preferred.

Job Types: Full-time, Temporary

Pay: $26.37 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative assistant: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)

Work Location: One location

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