Job description
The La Vista Public Library is looking for someone with strong clerical skills to join the team!
This position is part-time (20 hours/week) and the regular schedule is Monday through Friday from either 8:00 am to Noon or 9:00 am to 1:00 pm. The wage range for this position begins at $18.08 per hour. Starting pay is dependent upon qualifications. High school diploma or GED required. Prior hands-on administrative support, basic knowledge of accounting procedures, and computer skills are also necessary for this position.
Description
Under the direction of the Library Director, the part-time Administrative Assistant II provides a wide variety of clerical functions for the Library Department.
Essential Functions (with or without reasonable accommodation)
- Receipts and prepares deposit for all money received by the Library for membership fees, overdue fees, program fees, damaged or lost library materials charges, book sale, lamination and copy fees, etc.
- Provide customer service to customers and Metropolitan Community College (MCC) constituents.
- Retrieves and processes incoming and outgoing mail which includes daily trips to City Hall.
- Provide clerical support for department, including creating, maintaining and filing correspondence, reports, policies and other documents.
- Prepares a wide variety of drafts and finished documents and correspondence including confidential materials from brief verbal instruction or written materials.
- Reviews finished materials for completeness, accuracy, and proper formatting.
- Prepares, compiles, reproduces, and distributes various documents and reports .
- Process purchase orders and prepare invoices for billing.
- Prepares and processes accounts payable information and requests checks.
- Addresses inquiries from vendors and staff relating to payment of claims.
- Conducts or assists with special projects as required.
- Monitors and orders office supplies including furnishings.
- Operate and maintain office equipment such as, printers, fax machines, telephones and copiers. Provide backup support in the scheduling of equipment repair when needed.
- Perform other duties as directed or as the situation dictates.
Essential Physical and Environmental Demands
The physical demands listed below are representative of those that must be met/tolerated by an employee to successfully perform the essential functions of the job.
Work is performed mostly in office settings. Hand-eye coordination is necessary to operate computers and various pieces of office equipment.
While performing the duties of this job, the employee is occasionally asked to stand or sit; walk; use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; talk and hear.
The employee must occasionally lift and/or move up to 45 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Must be able to hear and understand voices at normal conversational levels.
Education, Training, License, Certification and Experience
- Graduation from an accredited high school or GED.
- Two (2) years of hands-on administrative support experience, basic knowledge of accounting procedures, and computer experience is preferred.
- Must possess a valid driver's license.
Knowledge, Skills and Abilities
- Knowledge of modern office procedures, methods and equipment, including personal computer.
- Computer skills, including basic word processing, spreadsheet and database skills and ability to use MS Office products.
- Good organizational skills and the ability to prioritize and handle multiple tasks.
- Conflict resolution skills.
- Good public relations and customer service skills.
- Basic business letter writing, report preparation and record keeping skills.
- Basic English usage, spelling, grammar and punctuation skills.
- Basic alphabetization and filing skills.
- Basic typing skills
- Basic mathematical skills.
- Ability to maintain confidentiality.
- Ability to apply common sense understanding in carrying out written and oral instructions.
- Ability to communicate effectively, both orally and in writing.
- Ability to work independently, prioritize work, meet deadlines and make decisions on the basis of established policies and procedures.
- Ability to operate office equipment such as personal computer, postage meter, telephone, photocopier and fax machine.
- Ability to establish and maintain effective working relations with City officials, fellow employees and patrons.
- Ability to maintain regular and dependable attendance on the job.
- Ability to follow instructions.
Note: Background check and drug screening will follow all conditional offers of employment.
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