Job description
Important Recruitment Information for this vacancy:
Job Posting closes:
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Agency Information:
The Kansas Corporation Commission (KCC) currently has a vacancy for an unclassified Administrative Assistant. The KCC is a multi-faceted agency responsible for regulating public utilities including electric, natural gas, telecommunication and water companies as well as motor carriers, oil and gas pipelines and oil and gas natural production. The Commission’s headquarters is in Topeka with the central Conservation office in Wichita and four Conservation district offices located in Dodge City, Wichita, Chanute and Hays.
About the Position:
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: Monday - Friday
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Search Keywords: Topeka, Shawnee, Clerical, Transportation
Compensation: $27,000 - $31,000
- Salary can vary depending upon education, experience, or qualifications.
Employment Benefits:
- Comprehensive medical, mental, dental, vision, and additional coverage
- Sick & Vacation leave
- Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
- Paid State Holidays (designated by the Governor annually)
- Fitness Centers in select locations
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Responsibilities:
Job Responsibilities may include but are not limited to the following:
- Responsibility to review, grant or dismiss all online applications within the KTRAN (Kansas Trucking Regulatory Assistance Network) and send appropriate messages and documents to carriers. Will process messages daily assigned by the PSA regarding these applications as well as existing authorities. Enters required insurance filings, Form E’s (liability) and Form K’s (cancellations) received by mail and through the NOR (National Online Registry) into the KTRAN system to ensure authority status remains up to date and monitors pending applications through the messaging system to ensure applications are granted or dismissed according to agency timeframes. Also makes certain that all Form H’s are scanned into the appropriate folder as these filings are no longer required to be entered into the KTRAN system, however, the scanned copy is necessary for retention and review purposes.
- Receives incoming phone calls and exercises independent judgement in contacts with carriers and/or carriers’ attorney or agent pertaining to meeting authority and motor carrier regulations in accordance with federal and state requirements. Determines and directs calls to appropriate in house staff or correct outside agencies in the event the KCC is unable to assist them.
- Manages the KCC/County Treasurers Safety Promotion project, coordinates with the County Treasurers and KCC Support staff taking orders for brochures and setting up training sessions with KCC Special Investigators and the County Treasurers office’s. Schedules dates, times and locations, on an annual basis, of motor carrier safety classes in Topeka, Hays, Garden City, Bonner Springs and Hutchinson. Maintains record of attendees at classes, original sign-in sheets and KCC instructors. Also compiles class schedule sheet that is distributed to carriers and is viewable on the KCC website. Works with the KCC programmers to ensure the most up-to-date information is available at all times.
- Makes all reservations for training, hotel rooms, and car rentals for the Director, Deputy Director and Special Investigators as needed. Assist in-house customers with questions and concerns.
- Processes Civil Penalty Fines in conjunction with the Kansas Highway Patrol. Answers calls received in-house regarding civil penalty payments and directing callers to appropriate agency such as KHP, Harris and Harris Collection Agency etc. if necessary. Balances and scans invoices to accounting division on a daily basis.
Qualifications:
Minimum Qualifications:
- Six months of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.
Post-Offer/Pre-employment Requirements
- Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at https://www.ksrevenue.gov/taxclearance.html
- If you need assistance with the tax clearance, please contact Kansas Department of Revenue at (785)296-3199 or by email at kdor_specialprojects@ks.gov
Recruiter Contact Information:
Name: Sandra Rak
Email: s.rak@kcc.ks.gov
Phone: 785-271-3136
Required Documents for this Application to be Complete:
On your Careers - My Job Applications page
- DD214 (if you are claiming Veteran’s Preference)
Inside this job's Job Application, upload these documents:
- Cover Letter
- Resume
Job Application Process:
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Review and complete your contact information on the My Contact Information page.
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Upload documents listed in the Required Documents section of this job posting to the appropriate location.
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Complete and Submit your application.
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Check your email and My Job Notifications for written communications from the Recruiter.
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Email - the email listed on the Careers>My Contact Information page.
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Notifications - view the Careers>My Job Notifications page
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Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
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